This section explains many of the fields available to you when you are creating an Advanced Find or a rule. Other user-defined fields might also be available.
|
Field Name |
This Field Refers to: |
Field Criteria Entry |
|---|---|---|
|
% Complete |
The amount of a task that has been finished. |
Specify the task completion percentage. You can use equal to, less than, greater than, and so on. |
|
Account |
The account used to send an item, or the account the item was received from. |
Specify GroupWise, POP3, IMAP, or NNTP. |
|
Assigned Date |
The start date of a task. |
Depending on the operator, you can specify a time period that the task falls within, or specify an exact date. |
|
Attachment List |
Types of attachments such as files, sounds, movies, or OLE objects. Rules that inspect the attachment list for attachments recognize attachments only when the attachments are at the first level of the message. Attachments that are nested further down in the message hierarchy are not recognized by the rule. |
Select an attachment from the drop-down list. |
|
Attachments |
Attachments containing certain text or phrases that you specify. |
Specify attachment text. |
|
Author |
The name of the person who authored a document. |
Specify the document author’s name. |
|
Caller’s Company |
Text appearing in the Caller’s Company field of a phone message. |
Specify a company name. |
|
Caller’s Name |
Text appearing in the Caller field of a phone message. |
Specify a caller name. |
|
Caller’s Phone Number |
A phone number appearing in the Phone field of a phone message. |
Specify a phone number. |
|
Category |
The category assigned to an item. |
Specify an existing category. |
|
Cc |
A person’s name appearing in the CC field of an item. |
Specify a CC field name. |
|
Completed Date |
The date when a user marks a task Completed. |
Specify the task completion date. You can use Equal To, or you can use Before or After today’s date. |
|
Copy Type |
The type of message a user receives (To, CC, or BC). |
Select To, CC, or BC from the drop-down list. |
|
Created |
The date you clicked the Send button or posted a personal item to your Calendar. |
Depending on the operator, you can specify a time period that the item falls within, or specify an exact date. |
|
Date Opened |
The date a document was last opened. |
Depending on the operator, you can specify a time period that the document falls within, or specify an exact date. |
|
Delivered |
The date and time that the item appeared in the recipients’ Mailboxes. |
Depending on the operator, you can specify a time period that the item falls within, or specify an exact date. |
|
Document Created Date |
The date the document was created. |
Depending on the operator, you can specify a time period that the item falls within, or specify an exact date. |
|
Document Creator |
The name of the person who created the document. |
Specify the document creator’s name. |
|
Document Number |
The number of a document. |
Specify an integer. |
|
Document Type |
The type of a document in the library, such as a form, expense report, or memo. |
Specify a document type. |
|
Due / End Date |
The date that a task is due, or the end date and time of an appointment. |
Depending on the operator, you can specify a time period that the task or appointment falls within, or specify an exact date. |
|
Filename Extension |
The file name extension of a document in a library. |
Specify a file name extension (for example, .exe). |
|
From |
The name of a person in the From field of an item. |
Specify the From field. |
|
Item Source |
Whether the item was received, sent, posted, or a draft. |
Select the item source from the drop-down list. |
|
Item Status |
Whether an item has been accepted, completed, opened, read, marked private, or the subject is concealed. |
Select the item status from the drop-down list. |
|
Item Type |
Types of items such as mail messages, appointments, and so on. |
Select the item type from the drop-down list. |
|
Library |
The library in which documents are stored. |
Select the library from the drop-down list. |
|
Message |
Text appearing in the Message field of an item. |
Type part or all of the Message field. |
|
My Subject |
Text appearing in the My Subject field. |
Specify part or all of the My Subject text. |
|
Number Accepted |
The number of recipients that have accepted an item you sent. |
Depending on the operator, you can specify an integer or select a variable from the drop-down list. |
|
Number Completed |
The number of recipients that have completed an item you sent. |
Depending on the operator, you can specify an integer or select a variable from the drop-down list. |
|
Number Deleted |
The number of recipients that have deleted an item you sent. |
Depending on the operator, you can specify an integer or select a variable from the drop-down list. |
|
Number Opened |
The number of recipients that have opened an item you sent. |
Depending on the operator, you can specify an integer or select a variable from the drop-down list. |
|
Number Replied |
The number of recipients that have replied to an item you sent. |
Depending on the operator, you can specify an integer or select a variable from the drop-down list. |
|
Opened By |
The name of the person who last opened this version of a document. |
Specify a name. |
|
Personal Attachments |
Text in attachments that have been added to received items. |
Type the text to search for. |
|
Place |
Text appearing in the Place field of an appointment. |
Type part or all of the Place field contents. |
|
Posted By |
Name appearing in the From field of a personal item. |
Specify the From field. |
|
Priority |
The priority of an item: high, standard, or low. |
Select the priority from the drop-down list. |
|
Send Options |
Items with a Reply Requested send option. |
Select the option from the drop-down list. |
|
Size |
The size of an item, including its attachments. |
Specify an integer. |
|
Started |
The start date of a task. When a task is carried forward to the next day, the start date becomes the new date. |
Depending on the operator, you can specify a time period that the task falls within, or specify an exact date. |
|
Subclass |
Other items such as forms, custom messages, and C3PO programs. |
|
|
Subject |
Text appearing in the Subject box of an item. |
Specify part or all of the Subject field contents. |
|
Task Category |
The alphabetical priority of a task (A, B, C, and so on). |
Specify a single letter. |
|
Task Priority |
The numerical priority of a task (1, 2, 3, and so on). |
Specify an integer. |
|
Thread State |
The “state” assigned to an item in a message thread. |
Specify Read, Watch, or Ignore. |
|
To |
A person’s name appearing in the To field of an item. |
Specify a To field name. |
|
Total Recipients |
The total number of recipients of an item. |
Depending on the operator, you can specify an integer or select a variable from the drop-down list. |
|
Version Created Date |
The date a specific version of a document was created. |
Depending on the operator, you can specify a time period that the document falls within, or specify an exact date. |
|
Version Creator |
The name of the person who created this version of a document. |
Specify the document creator’s name. |
|
Version Description |
The description of the document version. |
Specify a document version description. |
|
Version Number |
The version number of the document. |
Select the version from the drop-down list, or click Select Version and specify the version number. |
|
Version Status |
The current status of a document. |
Select a status from the drop-down list. |
|
View Name |
The name of the view in which you are creating or reading an item. The view names correspond to the names displayed when you click the down-arrow next to the item view buttons on the toolbar. |
Specify a view name. |