6.4 Controlling Users’ Frequent Contacts Address Books

By default, e-mail addresses of those to whom users send messages are automatically added to their Frequent Contacts address books. Users can also choose to automatically save e-mail addresses of those from whom they receive messages. You can restrict the types of addresses that users can collect in their Frequent Contacts address books.

  1. In ConsoleOne, select a Domain, Post Office, or User object.

  2. Click Tools > GroupWise Utilities > Client Options

  3. Click Environment > Address Book.

    Environment Options dialog box with the Address Book tab open

  4. With Enable Auto-Saving selected, adjust the auto-save options as needed.

    Save Addresses of Items That Are Received: Select this option to allow users to automatically add external and internal e-mail address from items that they receive to their Frequent Contacts address books. If desired, you can restrict users to collecting e-mail addresses only if the user’s name or e-mail address appears in the To field, as opposed to the CC or BC fields.

    Save Addresses of Items That Are Sent: Select this option to allow users to automatically add external and internal e-mail address from items that they send to their Frequent Contacts address books.

    or

    Deselect Enable Auto-Saving to change the default so that e-mail addresses are not collected unless users enable that functionality.

  5. To prevent users from changing your Frequent Contacts address book settings, click the Lock button.

  6. Click OK to save the Frequent Contacts address book settings.