5.1 Configuring Folders to Send Email Notifications to Other Users

As a folder owner, you can configure Filr to send other users email notifications, in order to inform them of any activity in the folder and any subfolders of the folder. If a user does not want to be informed of activity in the folder, the user can change the notification settings. A user’s individual settings override or cancel notifications established by folder owners.

You cannot directly configure a subfolder to send email notifications; instead, you must configure the parent folder.

NOTE:To receive notifications, users must have a valid email address in their Filr accounts.

Filr doesn’t verify that valid email addresses exist in target user accounts as a prerequisite for their being included in a notification list.

  1. Navigate to the folder from where you want to send the email notifications.

  2. Next to the folder name, click the Configure icon , then click Subscribe Others to Folder.

    The Subscribe Others to Folder page is displayed.

  3. In the Subscribe Notification Type section, select the type of email notification that you want to send.

    • Digest Email (includes all changes in the folder): Filr sends one message that summarizes all of the activity in the folder and its subfolders (available for folders only). Filr sends digest notifications at a schedule established by your site administrator.

    • Email with Attachments: Filr sends one message for every new or changed file and messages include an attachment of the actual file.

    • Email Only (each time a change occurs): Filr sends one message for every new or changed file. The email messages do not include an attachment of the actual file, but include information about the file and the activity that occurred. Filr sends all types of individual notifications every five minutes.

    • Text Message: Filr sends a message suitable for viewing as a text message. The content of the message includes only the file title and a link to the new or changed file. Filr sends all types of individual notifications every five minutes.

  4. Specify the users who you want to receive the email notifications.

    You can specify specific email addresses, users, or groups.

  5. Click Apply > Close.

To configure the folder to stop sending email notifications:

  1. Ensure that no email addresses, users, or groups are specified.

  2. Click Apply > Close.