E-mail and IM invitations can be sent out when meetings are scheduled and when meetings are started. The invitations contain a clickable link. When an invitees click on the link, they are brought directly into the meeting (assuming the meeting is already started).
Meeting invitations can be configured under the tab in the Meeting Setup window.
The link is for a Web page that displays details about the meeting, including the invitee’s meeting PIN, the meeting title, and description. The Web page also brings the invitee directly into the meeting as follows:
If you are a Registered User already running the client and signed on, the Meeting Window opens.
If you are a Registered User, but are not running the client, the Sign On window opens. After you sign on, the Meeting Window opens.
If you are not a Registered User, you are signed on as an non-registered user and brought into the Meeting Window after providing Sign On information.
NOTE: If the invitee does not have Conferencing installed, then the Web page brought up by the link installs Conferencing (Microsoft Internet Explorer running ActiveX only). Clicking on the link connects you to the meeting. The meeting must be started by either a host or moderator before you are brought to the Meeting Window.
Meeting invitations are only valid for certain time periods depending on how the meeting settings are configured by the host. See Editing the Meeting Options for details.