4.10 Obtaining URLs (Permalinks) of Shared Entries, Folders, and Workspaces

Vibe assigns URLs to each entry, folder, and workspace in the Vibe system. You can use these URLs (called Permalinks) as a quick way to either point users to a file or folder or to download a file that is located in the Vibe system.

IMPORTANT:Users must already have access to the entry, folder, or workspace via an individual share or a public share in order to access the item from a permalink. Just because a user has a permalink to an entry, folder, and workspace does not necessarily mean that user has access to view the item or to download it. To grant access to an entry, folder, and workspace, you should either share it (as described in Sharing Entries, Folders, and Workspaces) or distribute a File Link (as described in Distributing a Link to a File).

You can also provide a shortened URL. See Defining a User-Friendly URL for a Workspace or Folder.

To obtain a permalink for an entry, folder, and workspace:

  1. Navigate to and open the entry, folder, and workspace for which you want to obtain the permalink.

  2. (Conditional) If you want the permalink for a file that is an attachment, click the Attachments tab.

    Only Files folders can contain files that are not attachments.

  3. (Conditional) To obtain a permalink for a file, click the drop-down arrow next to the file, then click View Details.

  4. (Conditional) To obtain a permalink for a folder or workspace, click the folder or workspace name.

  5. Click the Permalinks link at the bottom of the page.

  6. Copy one of the available permalinks. After a user clicks the permalink, the function of the permalink differs depending on which link is used:

    Permalink: Links to the file or folder in Vibe. Users who are not already logged in are prompted to log in, unless the file or folder is shared with the public.

    File Download Permalink: (Does not apply to folders or workspaces) Depending on browser settings, users are either prompted to download or open the file, or the file is automatically opened. This link allows users to access the file directly.