5.1 Customizing Address Book Fields

The GroupWise clients displays specific fields in the GroupWise Address Book by default:

GroupWise Client

WebAccess

Name

Name

E-Mail Address

E-Mail Address

Title

Office Phone Number

NOTE:Address Book fields in GroupWise WebAccess are set permanently and cannot be changed by you or by users.

GroupWise client users can add more columns to their own Address Book. In the client, users right-click the Address Book column header, and then select a column from the drop-down list or click More Columns to display a longer list of possible columns.

In the GroupWise Administration Console, you can add columns to the list that is displayed in the GroupWise clients when users click More Columns. This is configured at the domain level.

NOTE:The Address Book configuration you establish becomes the default configuration for new GroupWise users in the domain. Changes to Address Book configuration do not affect existing users.

5.1.1 Adding LDAP Fields to the Address Book

Adding an LDAP directory field makes the field available in the GroupWise Address Book. Individual users can determine which available fields they want to display when they view the GroupWise Address Book in the GroupWise client.

  1. In the GroupWise Administration Console, browse to a click the name of a domain.

  2. Click the Address Book tab.

    Address Book tab

    The Address Book Fields list shows all fields that are available for selection in the Address Book in the GroupWise client.

    The Available Fields list shows additional predefined GroupWise user fields that can be added to the Address Book. LDAP directories also include user information that is not associated to GroupWise user fields. You can use the Map Additional Fields button to map LDAP directory user fields to GroupWise fields so that they can be displayed in the GroupWise Address Book.

  3. To add a field that is not displayed in the Available Fields list, click Map Additional Fields to open the Admin-Defined Fields tool. For more information, see Admin-Defined Fields.

  4. In the Available Fields list, select the field you want to make available in the Address Book, and then click the left-arrow to move it to the Address Book Fields list.

    The field is added to the bottom of the list. The Address Book displays the fields in the order they are listed.

  5. If necessary, select the field, and then use the up-arrow and down-arrow to move the field to the appropriate location in the list.

  6. If the field is an Admin-defined field and you want to change how the field is labeled in the Address Book, select the field, click Edit Label, specify a new label in the Address Book Label field, and then click OK.

    Administrator-defined fields are marked with an asterisk (*). You can only edit an Administrator-defined field that is in the Address Book Fields list.

  7. Click Save, and then click Close to return to the main Administration Console window.

5.1.2 Changing the Default Sort Order

The sort order determines whether addresses in the Address Book are sorted by first name or last name. The sort order you establish becomes the default for the Address Book and remains in effect until individual users change it.

The preset default sort order for the Address Book is First Name/Last Name. You can change the default sort order to Last Name/First Name.

  1. In the GroupWise Administration Console, browse to and click the name of a domain.

  2. Click the Address Book tab.

  3. In the Sort Address Book By list, select the sort order you want to be the default.

  4. Click Save, and then click Close to return to the main Administration Console window.

5.1.3 Changing the Default Field Order

The field order determines the order in which the GroupWise fields are displayed in the Address Book. The field order you establish becomes the default for the Address Book and remains in effect until individual users change the order.

  1. In the GroupWise Administration Console, browse to and click the name of a domain.

  2. Click the Address Book tab.

  3. In the Address Book Fields list, select a field whose position you want to change, and then use the up-arrow and down-arrow to move the field to its new position.

  4. Repeat Step 3 until you have established the field order you want.

  5. Click Save, and then click Close to return to the main Administration Console window.

5.1.4 Removing Fields from the Address Book

If there are fields in the Address Book that are not used or that you don’t want displayed to users, you can remove them.

  1. In the GroupWise Administration Console, browse to and click the name of a domain.

  2. Click the Address Book tab.

  3. In the Address Book Fields list, select the field you want to remove, and then click the right-arrow to move the field to the Available Fields list.

    The fields in the Available Fields list are not displayed in the Address Book.

  4. Repeat Step 3 to remove additional fields you don’t want to use.

  5. Click Save, and then click Close to return to the main Administration Console window.

5.1.5 Preventing the User Description Field from Displaying in the Address Book

The GroupWise Address Book provides detailed user information as well as email addresses. A user’s detailed information includes a comments field that displays the information stored in the User object Description field (User object > General > Identification). If you have included information in the Description field that you don’t want displayed in the GroupWise Address Book, you can prevent the field’s contents from being displayed.

HINT:To view a user’s detailed information, including the comments field, in the Address Book, select the user’s address, and then click View > Details.

On the Address Book tab of the Domain object:

  1. In the GroupWise Administration Console, browse to and click the name of a domain.

  2. Click the Address Book tab.

  3. Enable the Do Not Display User Comments option.

  4. Click Save, and then click Close to return to the main Administration Console window.