3.2 Scheduling Appointments

Use appointments to schedule blocks of time on specific dates. Appointments can include other people or they can be limited to only you.

3.2.1 Scheduling an Appointment with Other People

  1. In the Calendar, tap , then tap New Appointment.

  2. In the To box, start typing the recipient’s user name. GroupWise attempts to match the typed name to names in your frequent contacts list. If you see the correct match, tap the name to add it to the recipients list, or continue typing the recipient’s email address.

    or

    Tap to display a list of your frequent contacts, then tap a name to add it to the recipient list.

    Your name is automatically added to the To field. When you send the appointment, it is automatically added to your Calendar. If you do not want to be included in the appointment, delete your name from the To field.

  3. Tap the Cc/Bc box to add carbon copy recipients and blind copy recipients.

    Carbon copy recipients (CC) receive a copy of an item. All recipients can see that a carbon copy was sent. They can also see the names of the CC recipients.

    Blind copy recipients (BC) receive a copy of an item. Other recipients receive no information about blind copies. Only the sender and the blind copy recipient know that a blind copy was sent. If a recipient replies and chooses Reply to All, blind copy recipients do not receive the reply.

  4. Tap the Place box to add a place.

    If more than one place is added to an appointment as a resource, only the first one will be displayed in the Place box.

  5. If this appointment is for an entire day, select All Day Event.

  6. In the Show As list, select how you want the appointment to appear in the recipients’ Calendars: Busy, Free, Out of the Office, or Tentative.

  7. Specify the start date and time.

  8. Specify the end date and time.

  9. Tap the Subject box to add a subject.

  10. Tap the Message box to add a message.

  11. If you want to specify Send options (Classification, Priority, Reply Request, and Return Notification), tap .

    For descriptions of the Send options, see Setting Send Options.

  12. Tap Send.

3.2.2 Posting an Appointment for Yourself

Personal appointments are placed in your Calendar on the date you specify. They are not placed in your Mailbox or in any other user's Mailbox. Similarly, all personal appointments are saved to your main GroupWise Calendar. If you want a personal appointment in your personal calendar, move it to the personal calendar after you create it.

  1. In the Calendar, tap , then tap New Appointment.

  2. Tap to change the appointment to a personal appointment.

  3. Tap the Place box to add a place.

    If more than one place is added to an appointment as a resource, only the first one will be displayed in the Place field.

  4. If this appointment is for an entire day, select All Day Event.

  5. In the Show As list, select how you want the appointment to appear in your Calendar: Busy, Free, Out of the Office, or Tentative.

  6. Specify the start date and time.

  7. Specify the end date and time.

  8. Tap the Subject box to add a subject.

  9. Tap the Message box to add a message.

  10. If you want to specify Send options (Classification and Priority), tap .

    For descriptions of the Send options, see Setting Send Options.

  11. Tap Post.

3.2.3 Canceling an Appointment

You can cancel appointments you scheduled.

  1. In the Quick Access Bar, tap Mail.

  2. Tap , then tap Sent Items.

  3. Tap the appointment you want to cancel, then tap Retract.

    The appointment is removed from all recipients’ Calendars.