45.2 Using the Address Selector

When you are composing a new item and you click Address on the item view toolbar, the Address Selector displays. The Address Selector presents a simplified address book view, providing you with the options you need to select a name or create a group.

45.2.1 Understanding the Address Selector

The Address Selector displays in other places throughout GroupWise, such as when you are selecting members of a group or entries for a Find. It might be slightly modified to show only context-appropriate options.

In the Address Selector, you view one address book at a time. To choose a different address book to look at, click an address book in the Look in drop-down list.

Double-click the entries you want placed in To, CC, or BC fields of the item you are addressing. You can use the Filter Off icon drop-down list to restrict the list of entries to contacts, groups, or resources. You can search the list by name, first name, or last name by using the Match drop-down list. If an entry is marked with a +, it has multiple email addresses.

You can add and remove columns and change the column order in the list of address entries. You can change the sort order of the list based on the entries in any column. You can resize the Address Selector by dragging a corner of the window. You can open a contact entry to view details by clicking the contact, and then clicking Details.

You can add contacts to the right pane and then create a group by clicking Save Group. If you click the down-arrow on the Save Group button, you can select which address book the group is saved to. Otherwise it is saved to the address book displayed in the Address Selector.

You can create new contacts by using the New Contact button. This button is not active if you are currently displaying the GroupWise Address Book or any other address book that you don’t have rights to edit (for example, a shared address book or an LDAP Address Book). To create a new contact, click New Contact, enter the contact information in the different tabs, and then click OK. For more information, see Managing Contacts.

To create a routing slip in the item you are creating, click Routing Slip. For more information, see Creating a Routed Message.

45.2.2 Addressing an Item with the Address Selector

Use the Address Selector to address items you are composing. For more information about the Address Selector, see Using the Address Selector.

  1. In an item you are composing, click Address on the toolbar.

  2. Select an address book from the Look in drop-down list.

  3. Double-click the names you want as primary (To) recipients of your message.

  4. To address courtesy copy recipients, click CC, and then double-click the names you want.

  5. To address blind copy recipients, click BC, and then double-click the names you want.

  6. Click the Filter drop-down list drop-down list to show only contacts, groups, or resources in your list.

  7. Click the Match drop-down list to select how you want to locate a recipient (by name, last name, or first name), and then type the recipient’s name.

  8. Click OK.

If you know the person’s name, begin typing it in the To field of the item view. In the Address Selector, Name Completion searches the currently selected address book. When Name Completion finds the person you want to send a message to, you can stop typing. If Name Completion finds a name that is close to but does not exactly match the one you are looking for, use the Up-arrow or Down-arrow keys to scroll to adjacent names in the address Book. If Name Completion does not find the person, select a different address book in the Address Selector.