Use Signatures to insert a signature or tag line at the end of items you send. For example, you can have GroupWise automatically list your name, phone number, and email address at the bottom of every item you send.
If you have a number of different accounts, including POP3, IMAP4, and NNTP newsgroup accounts, you can create a different signature for each account. You can also create multiple signatures for the same account.
Signatures are created in HTML, which allows you to add graphics and formatting to your signature. When you send a text message, the HTML signature is converted to text.
You can also have GroupWise automatically add a vCard, or virtual business card, to the end of messages.
Signatures can either be created through the GroupWise client options, or from within a message you are composing.
To create a signature using the GroupWise client options:
Click Tools > Options, and then double-click Environment.
Click the Signature tab.
Select Signature, and then click New.
Type a name for the signature, and then click OK.
Create your signature in the HTML editor that is provided.
Select whether you want this signature to be your default signature.
Select whether you want to be prompted to add a signature for each item you send.
Click OK.
To create a signature from the Compose view:
Click the Options Slide-Out icon to open the Compose Options slide-out. The Signature drop-down menu is open by default.
Click the edit icon next to Create new signature.
Type a name for the signature, and then create your signature in the HTML editor that is provided.
Select whether you want this signature to be your default signature.
Click OK.
vCards are electronic business cards formatted according to standards set by the Internet Mail Consortium. A vCard file has a .vcf extension, and you can add the file to your outgoing email items. Third-party companies create software you can use to create vCards that include text, graphics, and sound. When you use GroupWise to generate your vCard, it uses the information from the fields in your Address Book listing.
Click Tools > Options, and then double-click Environment.
Click the Signature tab.
Select Electronic business card (vCard) to automatically add a vCard to every email you send.
Select the source of the vCard information.
Generate from GroupWise Address Book: Composes a vCard based on your personal information in the GroupWise Address Book.
Select from personal address book: Allows you to select any user in a personal address book and create a vCard from their personal information. This is useful when you send email on behalf of other users.
Select a vCard file: Enables you to select a custom vCard .vcf file provided by a third-party company.
Select whether you want to be prompted to add a vCard for each item you send.
Click OK.
If you select Prompt before adding, you can manually add your signature while composing any message by clicking Click to add a signature in the message body. If you select Automatically add, your default signature is automatically added to all emails. You can edit the signature after it has been added to an item to personalize it for the item you are sending. Any changed made to the signature when editing it in place are not kept. If you set up a vCard, your vCard is added automatically to all emails as well. You can have both a signature and a vCard at the same time.
In the compose view, select Click to add a signature, in the message body.
Your default signature is immediately added to the message. If you haven’t created a signature yet, you will be prompted to create one now. For more information, see Creating a Signature.
To select a different signature, hover over the signature area and click the small arrow in the upper right corner.
(Optional) Make any changes you desire to the signature to personalize it for this specific item.
When you are finished composing your message and signature, click Send.
In addition to personal signatures, your GroupWise administrator can create a global signature for everyone to use. If the GroupWise administrator requires the global signature, it is automatically appended to all items that are sent. If a global signature is available but not required, it is appended to your signature if you already use a personal signature. If you don’t have a personal signature, the global signature is added only if required. When you resend an item, the global signature is not automatically added to the message.