22.7 Library Worksheets

22.7.1 Basic Library Worksheet

For instructions on how to use this worksheet, see Section 22.1, Planning a Basic Library.

Item

Explanation

1) eDirectory Container:

Specify the eDirectory container where you will create the Library object. This could be the same container as the post office that the library is assigned to. The Library object cannot later be moved to a different location.

For more information, see Section 22.1.2, Determining the Context for the Library Object.

2) Library Name:

Specify a name for the new library. Choose the name carefully. After the library is created, it cannot be renamed.

For more information, see Section 22.1.3, Choosing the Library Name.

3) Post Office:

Indicate which post office the library will belong to. A library cannot later be assigned to a different post office.

For more information, see Section 22.1.1, Selecting the Post Office That the Library Will Belong To.

4) Store Documents at the Post Office?

  • No

  • Yes

Mark No unless you are absolutely certain you will never need to move the documents stored at the post office

For more information, see Section 22.1.4, Deciding Where to Store Documents.

5) Document Storage Area Description:

Provide a brief description for the document storage area, including such information as to which post office it belongs, its current capacity in megabytes, and the types of documents that might be stored in it.

For more information, see Section 22.1.4, Deciding Where to Store Documents.

6) Document Storage Area Path:

If you are not storing documents at the post office, specify the document storage area for the library.

For more information, see Section 22.1.4, Deciding Where to Store Documents.

7) Library Description:

Provide a description for the library to help you identify its function in the system.

For more information, see Section 22.1.3, Choosing the Library Name.

8) Display Name:

Specify the library name you want users to see in the GroupWise client, if it is different from the Library object name.

For more information, see Section 22.1.3, Choosing the Library Name.

22.7.2 Full-Service Library Worksheet

For instructions on how to use this worksheet, see Section 22.3, Planning Full-Service Libraries.

Item

Explanation

1) eDirectory Container:

Specify the name of the eDirectory container where you will create the Library object. This could be the same container as for the post office that owns the library. The LIbrary object cannot later be moved to a different context.

For more information, see Section 22.3.3, Determining the Contexts for Library Objects.

2) Library Name:

Specify a name for the new library. Choose the name carefully. After the library is created, it cannot be renamed.

For more information, see Section 22.3.4, Choosing Library Names.

3) Post Office:

Specify the post office that the library will belong to. A library cannot later be assigned to a different library.

If you will using a centralized library configuration and you have not yet created the DMS post office, follow the instructions in Section 11.0, Creating a New Post Office before you begin creating libraries.

For more information, see Section 22.3.1, Deciding Which Libraries to Create.

4) Document Usage Estimate:

  • a) Number of DMS users:
  • b) Average number of   documents per user:
  • c) Average document   size (bytes):
  • d) Average number of   versions per document:
  • e) Total:   (multiply a times b times   c times d)

Calculate how much disk space the new library will need in order to help you select a location where you will store documents.

For more information, see Section 22.3.5, Deciding Where to Store Documents.

5) Document Storage Area Description:

Provide a brief description for the document storage area, including such information as which library it belongs to, its current capacity in megabytes, and the types of documents stored in it.

For more information, see Section 22.3.5, Deciding Where to Store Documents.

6) Document Storage Area Path:

Specify the UNC path to the location where you want to create the initial document storage area for the post office.

For more information, see Section 22.3.5, Deciding Where to Store Documents.

7) Library Description:

Provide a brief description for the new library, including what post office it belongs to, what types of documents will be stored in it, and so on.

For more information, see Section 22.3.1, Deciding Which Libraries to Create.

8) Start Version Number:

  • 0

  • 1

Select 0 or 1.

For more information, see Section 22.3.6, Setting Document Version Options.

9) Maximum Archive Size:

Specify the maximum number of bytes to allow per archive directory. Use a size that conforms with your backup strategy and backup medium requirements.

For more information, see Section 22.3.7, Figuring Maximum Archive Directory Size.

10) Display Name:

Specify the library name you want users to see in the GroupWise client, if it is different from the Library object name.

For more information, see Section 22.3.4, Choosing Library Names.

11) Restrict Public Library Rights:

  • Add

  • Change

  • Delete

  • View

  • Designate Official Version

  • Reset In-Use Flag

Cross out any public library rights you do not want all users to have.

For more information, see Section 22.3.1, Deciding Which Libraries to Create or Section 22.3.6, Setting Document Version Options.

12) Librarians:

List any users you want to have full rights to all documents in the library.

For more information, see Section 22.3.8, Designating Initial Librarians.

13) Dedicated POA for Indexing

  • Yes

  • No

Mark whether or not you want to configure and run a separate POA dedicated to indexing documents.

For more information, see Section 22.3.10, Determining Your Indexing Needs.

14) Set Up Integrations

  • Yes

  • No

Mark whether or not you need to manually set up integrations.

For more information, see Section 24.0, Integrations.