6.2 Using the Address Selector

6.2.1 Understanding the Address Selector

The Address Selector presents a simplified view of the Address Book, providing you with the options you need to select a name or create a group. The Address Selector displays in places throughout GroupWise, such as when you are selecting members of a group or entries for a filter or find. It might be slightly modified to show only context-appropriate options.

Select the entries you want placed in To, CC, or BC fields of the item you are addressing. You can filter the list of entries by groups, people, organization, and resources by using the Entry Type drop-down list. You can also search the list by name, first name, last name, or a variety of other options by using the drop-down lists.

You can resize the Address Selector by dragging a corner of the window. You can open a contact entry to view details by clicking the contact’s name.

You can add contacts to the right pane and then create a group by clicking Save Group. If you click the Save Group button, you can select which address book the group is saved to. Otherwise it is saved to the address book displayed in the Address Selector. You cannot save a group to the main GroupWise address book unless you are an administrator with the proper rights.

For information on how to create a contact, see Adding a Contact.

6.2.2 Addressing an Item with the Address Selector

Use the Address Selector to address items you are composing. By default, the Address Selector simultaneously searches all address books and all types of entries (groups, contacts, and resources). You can refine your search to include only specific address books and specific types of entries.

For more information about the Address Selector, see Section 6.2, Using the Address Selector.

  1. In an item you are composing, click Address on the toolbar.

    The Address Selector is displayed.

  2. In the provided field, specify the group, contact, or resource that you want to send the item to.

    or

    Click the Plus icon Personal address book icon to refine your search by Name, First Name, Last Name, Department and Email Address; by begins with, equals, not equal; and by the address book and the type of entry.

    For example, you can use the begins with filter to display only entries with last names that begin with “D.”

  3. Click Find.

  4. Select the group, contact, or resource when it appears in the search result, then click To, CC, or BC.

    or

    Select To, CC, or BC, then double-click each user that you want add as a message recipient in the way that is currently selected.

  5. (Optional) If you want to save the list of addressees as a group, click Save Group, specify the address book, group name, and description, then click Save.

  6. Click OK.