2.1 Customizing the GroupWise Interface

HINT: For a video demonstration of this feature, see Customizing the Interface.

You can select to customize the look and feel of GroupWise in many different ways.

2.1.1 Selecting a GroupWise Scheme

You can select from four schemes:

  • Default: The Default scheme has a variety of colors schemes to choose from, and displays the Nav Bar, Full Folder List, Main Menu, and two columns with panels.

  • GroupWise 6.5: The GroupWise 6.5 scheme has a single color scheme and displays the Folder List, Main Toolbar, and Item List.

  • Simplified: The Simplified scheme has a variety of color schemes to choose from and displays the Nav Bar, Simple Folder List, and two columns with panels.

  • Custom: The Custom scheme allows you to set the appearance settings however you like. If you edit one of the predefined schemes, those settings become your Custom scheme.

To select a scheme:

  1. Click Tools > Options.

  2. Double-click Environment, then click the Appearance tab.

  3. Select a scheme from the Schemes drop-down list.

  4. Click OK, then click Close.

2.1.2 Customizing Individual GroupWise Appearance Settings

There are several ways to change the GroupWise appearance.

  1. Click Tools > Options.

  2. Double-click Environment, then click the Appearance tab.

  3. Select the appearance settings as desired.

    Display Main Menu: Displays the Main Menu above the Nav Bar.

    Display Nav Bar: Displays the Nav Bar for quick access to your most used folders.

    Display Main Toolbar Displays the Main Toolbar for quick access to your most common functions.

    Use GroupWise Color Schemes: Overrides any operating system color schemes for the selected GroupWise color scheme.

    Display Folder List: Displays the Folder List on the left side of the window.

    Favorites Folder List: Displays a customized list of folders. Folders in this list are displayed in the order that they are most commonly accessed.

    Simple Folder List: Displays only the folders that relate to the folder you are in. For example, if you are in your Mailbox folder, it displays the Cabinet folder so that you can file messages.

    If you are in the Calendar folder, it lists personal calendars. If you are in the Frequent Contacts folder, it lists personal Contacts folders. If you are in the Documents folder, it lists documents.

    Full Folder List: Displays the complete list of folders.

    Long Folder List: If the QuickViewer is displayed, select this option to extend the Folder List to the bottom of the QuickViewer when it is displayed below the Item List rather than to the right.

    Display QuickViewer: Select this option to display the QuickViewer, or leave it deselected to prevent the QuickViewer from displaying.

    You can also customize individual folders for QuickViewer display. Right-click a folder, then click Properties > Display. Select or deselect Remember QuickViewer visibility and Show QuickViewer as needed.

    QuickViewer at Bottom: If Display QuickViewer is selected, this option displays the QuickViewer at the bottom of the window.

    QuickViewer at Right: If Display QuickViewer is selected, this option displays the QuickViewer at the right of the window.

  4. Click OK.

2.1.3 Customizing the Main Toolbar

You can customize each toolbar by adding and deleting buttons, choosing button order, and placing separators between buttons.

  1. To customize the Main toolbar if the toolbar is not displayed, right-click the toolbar, then click Customize Toolbar.

  2. Click the Show tab.

  3. Click how you want the toolbar to display.

    You can select to show buttons as pictures, pictures with text below them, or pictures with selected text on the right.

  4. Select whether you want a single row of buttons or multiple rows of buttons.

  5. To remove or show the display settings drop-down list, deselect or select the Show display settings drop-down list.

  6. To show the buttons that are most useful for the selected item, select Show item context toolbar.

  7. To show the buttons that are most useful for the selected folder, select Show folder context toolbar.

  8. Click the Customize tab.

  9. To add a button, click a category from the Categories list box, click a button in the Controls box, then click Add Button.

    Categories are menu titles in the Main Window. The buttons in the Controls box correspond to features found under the menu title. For example, the buttons for the File category are actions under the File menu (opening views, printing, saving, and so on).

  10. To remove a button, drag it off the toolbar.

  11. To change the order of a button on a toolbar, drag it to where you want it to display.

  12. To add space between buttons, drag one button away from the other button.

    or

    To remove space between buttons, drag one button toward another button.

  13. Click OK.

NOTE:Actions such as dragging a button off the toolbar and changing the order of toolbar buttons can only be performed while the Customize Toolbar dialog is open.

2.1.4 Setting Your Default Start Folder

By default, GroupWise displays your Mailbox folder. After you set up your Home folder, you might prefer to start in your Home folder instead.

  1. Click Tools > Options, then double-click Environment.

  2. Click the Default Actions tab.

  3. Select whether you want to start GroupWise in the Mailbox folder or Home folder.

  4. Click OK.

2.1.5 Setting Default Views for Reading

Use this option to speed up the load time when you have added extra graphics and images, such as backgrounds and signatures, your default view. This option eliminates the added features and shows a default message.

This option does not modify changes such as font or size in the sent messages, unless the changes were actually saved as part of the view.

  1. Click Tools > Options.

  2. Double-click Environment.

  3. Click the Views tab.

  4. Select Use default views for reading.

2.1.6 Setting the Default Read/Compose View and Font

To change the view for all items:

  1. Click Tools > Options.

  2. Double-click Environment.

  3. Click the Views tab.

  4. Make selections in the Default Compose View & Font and Default Read View & Font group boxes.

  5. (Optional) In the Default Read View & Font group box, select Force view next to Plain Text if you want to prevent HTML-only messages from being displayed when no plain text version is available.

    If you select Force view, a message informs you whenever an HTML-only message cannot be displayed; however, you can still click View > HTML to view it. If you do not select Force view, HTML-only messages are displayed in HTML, even though you have selected Plain Text for the default read view.

  6. Select a default font style.

  7. Select a default font size.

  8. Click OK.

To change the view in one item:

  1. Open an item.

  2. Click View, then click Plain Text or HTML.

2.1.7 Setting the QuickViewer Default Behavior

  1. Click Tools > Options, then double-click Environment.

  2. Click the Default Actions tab.

  3. Select if you want the QuickViewer to display on All folders, Selected folder only, or Prompt.

  4. Click OK.

2.1.8 Changing Your Default Item Views

  1. Click Tools > Options.

  2. Double-click Environment, then click the Views tab.

  3. Select an item type from the box on the left.

  4. Select the group setting in the Group drop-down menu.

  5. Select the personal setting from the Personal drop-down menu.

  6. Select Group or Personal.

  7. Repeat Step 3 through Step 6 until you have selected a default view for each item type.

  8. Click OK.

2.1.9 Automatically Reading the Next Item in Your Mailbox

You can configure GroupWise to automatically open the next item in your mailbox after you accept, decline, or delete the item you are reading. By default, this option is disabled.

  1. Click Tools > Options.

  2. Double-click Environment, then click the General tab.

  3. Select Read next after accept, decline or delete, then click OK.

2.1.10 Changing the GroupWise Interface Language

If you have the multilanguage version of GroupWise, you can select the interface language for GroupWise.

  1. Click Tools > Options.

  2. Double-click Environment, then click the General tab.

  3. Click a language in the Interface language drop-down list, then click OK.

HINT:To change the Spell Checker language, see Selecting the Spell Checker Language.