1.7 Exploring the Folder List

Your Home folder (indicated by your name) represents your GroupWise database. All folders in your Main Window are subfolders of your Home folder. The Home folder can be organized into panels to display your most important folders. For more information, see Section 2.4, Using Panels to Organize Your Home Folder.

The Mailbox displays all the items you have received, with the exception of scheduled items (appointments, tasks, and reminder notes) you have accepted or declined. By default, scheduled items and tasks are moved to the Calendar when you accept them.

Your received items are stored in your Mailbox. You can quickly change what is displayed by clicking a setting in the Display drop-down list. You can further restrict which items display in your Mailbox by using Find. For more information, see Section 7.1, Quickly Finding Items in a Folder.

You can organize your messages by moving them into folders within your Cabinet, and you can create new folders as necessary. For more information, see Section 2.3, Using Folders to Organize Your Mailbox.

You can also organize your messages by assigning categories to them. Each category displays as a different color in your Mailbox. You can search for categories. For more information, see Using Categories to Organize Items.

The Sent Items folder displays all the items you have sent. By checking the properties of your sent items, you can determine their status (Delivered, Opened, and so on).

The Calendar folder shows several calendar view options. The Calendar folder also contains any additional calendars that you have created. You can use the Folder List to choose which calendars to display. The selected calendars are displayed in the calendar view.

For more information, see Section 4.1, Understanding the Calendar.

The Frequent Contacts folder represents the Frequent Contacts address book. Any modification you make in the Frequent Contacts folder is also made in the Frequent Contacts address book.

From this folder, you can view, create, and modify contacts, resources, organizations, and groups. For more information, see Section 6.4, Using Contacts Folders.

Use the Tasklist folder to create a task list. You can move any items (mail messages, phone messages, reminder notes, tasks, or appointments) to this folder and arrange them in the order you want. Each item is marked with a check box so that you can check off items as you complete them.

For more information, see Section 5.0, Tasks and the Tasklist.

Your document references are organized in the Documents folder so you can easily locate them. The Documents folder includes an Authored folder for documents you have written and a Default Library folder for documents you have access to in your default library. The Documents folder can contain only documents.

For more information, see Section 15.0, Document Management.

The Cabinet contains all of your personal folders. See the following topics for information about rearranging your Cabinet folder:

The Work In Progress folder is a folder where you can save messages you have started but want to finish later. For more information, see Saving an Unfinished Email.

All email items from addresses and Internet domains that are junked through Junk Mail Handling are placed in the Junk Mail folder. This folder is not created in the folder list unless a Junk Mail option is enabled.

If Junk Mail options are enabled, this folder cannot be deleted. However, the folder can be renamed or moved to a different location in the folder list. If all Junk Mail options are disabled, the folder can be deleted. The folder can also be deleted if the Junk Mail Handling feature is disabled by the GroupWise administrator.

For more information, see Handling Unwanted Email (Spam).

All deleted mail, phone messages, appointments, tasks, documents, and reminder notes are stored in the Trash folder. Items in the Trash can be viewed, opened, or returned to your Mailbox before the Trash is emptied. Emptying the Trash removes items in the Trash from the system.

You can empty your entire Trash, or empty only selected items. Items in the Trash are automatically emptied according to the number of days specified in the Cleanup tab in Environment Options, or you can empty the Trash manually. The GroupWise administrator can specify that your Trash is emptied automatically on a regular basis.

For more information, see Section 16.8, Managing Trash.

A shared folder is like any other folder in your Cabinet, except other people have access to it. You can create shared folders or share existing personal folders in your Cabinet. You choose whom to share the folder with, and what rights to grant each user. Users can post messages to the shared folder, drag existing items into the folder, and create discussion threads. You can’t share system folders, which include the Cabinet, Trash, and Work In Progress folders.

If you place a document in a shared folder, people with rights to the shared folder don’t automatically have rights to edit the document. Before they can edit the document, you must give them Edit rights on the Document Sharing tab.

For more information, see Section 2.3.7, Using Shared Folders.

IMAP4 stands for Internet Message Access Protocol version 4. If you have an email account that uses IMAP4, you can access that account through GroupWise.

If you add a folder for an IMAP4 account, a icon displays in your Folder List.

For more information, see Section 12.0, POP3 and IMAP4 Accounts.

NNTP stands for Network News Transfer Protocol. It is a method designed to send and receive newsgroup postings. GroupWise can connect with NNTP newsgroups and incorporate their functions into your Mailbox.

If you subscribe to an NNTP newsgroup account, an NNTP folder is created. It displays the NNTP folder icon in your Folder List.

For more information, see Section 13.0, Newsgroups.

When you subscribe to RSS feeds, the GroupWise Feeds folder is created. It displays the RSS folder icon in the Folder list. A list of subscribed feeds is displayed under the GroupWise Feeds folder. You can create subfolders under the GroupWise Feeds folder and move feeds to the subfolder. When you click the subfolder, the message list displays a list of all the topics for all the feeds under the subfolder.

For more information, see Section 14.0, RSS Feeds.