The amount of disk space you allow at each post office for your library databases varies according to the GroupWise features they use.
If you are using GroupWise Document Management Services, you must determine storage requirements for your documents. If you feel your current disk space usage by documents is not representative of your long-term requirements, you can estimate the disk space users need for documents by multiplying an average document size by the average number of documents per user by the total number of users in the post office.
For example, the typical document size is 50 KB. Each user owns about 50 documents and there are 100 users on your post office.
50 KB (document size) x 50 documents (per user) x 100 users ----- 2.5 GB of disk space
Be sure to allow your libraries room to grow.
When room to grow is no longer available, the following tasks help you make the best use of available disk space:
Documents can be archived, retained indefinitely, or simply deleted. The document type property determines a document’s disposition (archive, delete, or retain). The document life property determines when it can be archived or deleted. When you run the Archive/Delete Documents option of Mailbox/Library Maintenance, documents in the selected libraries that have reached their document life dates are either deleted or archived.
Documents that have reached their document life and been marked for deletion in the document type are simply deleted from the library, after which the document and its property information can no longer be found by any search. You can recover deleted documents from database backups.
When documents are archived, their BLOBs are moved to archive folders. These folders are named arnnnnnn (where nnnnnn is an incremented integer with leading zeros), and are automatically created as needed. They are sometimes referred to as archive sets. The archive folders are located at post_office_folder\gwdms\lib01-FF\archive. When a document is archived, GroupWise determines if the document BLOB fits in the current archive folder. If the BLOB does not fit, another archive folder is created and the BLOB is archived there.
To archive/delete documents from one library or all libraries in the selected post offices:
In the GroupWise Administration Console, browse to and click the name of the library or post office which contains the documents you want to archive/delete.
For a library, click Maintenance.
or
For a post office, click Maintenance > Post Office Database.
From the Actions drop-down menu, select Archive/Delete Documents.
Using the tabs at the bottom of the Mailbox/Library Maintenance dialog box, set the following options:
Selected options can be saved for repeated use. See Saving Mailbox/Library Maintenance Options.
Click Run to perform the Archive/Delete Documents operation.
HINT:You can also perform this task for more than one library object at a time by using the Maintenance > Mailbox/Library Maintenance dialog box on the Post Office where the library objects are located, and by then selecting Maintenance on Libraries on this Post Office.
To free up disk space by deleting the activity logs for one or more libraries:
In the GroupWise Administration Console, browse to and click the name of the library or post office where you want to delete activity logs.
For a library, click Maintenance.
or
For a post office, click Maintenance > Post Office Database.
From the Actions drop-down menu, select Delete Activity Logs.
Specify the number of days in the Delete Activity Logs Older Than field. The default is 60 days.
Using the tabs at the bottom of the Mailbox/Library Maintenance dialog box, set the following options:
Selected options can be saved for repeated use. See Saving Mailbox/Library Maintenance Options.
Click OK to delete unneeded activity logs.