4.22 System Preferences

You can use GroupWise system preferences to configure the defaults for various GroupWise system settings.

In the GroupWise Administration Console, click System > System Preferences.

The General tab provides the following preferences:
- Admin Preferences: Controls how rights are assigned and what network ID format is used when creating new GroupWise users. By default, rights are assigned automatically and the fully distinguished name format is used.
- Routing Options: Controls default message routing for your GroupWise system. By default, no routing domain is assigned.
- External Access Rights: Controls the access that users on external GroupWise systems have to your GroupWise users’ information. By default, Busy Search and status tracking information is not returned to users on external GroupWise systems.
- Default Password: Assigns a default password for new GroupWise user accounts. By default, you must manually assign a password for each GroupWise account you create.
- KeyShield SSO Certificate: Used to validate user logon certificates.
- Safe URL Prefixes: Used to specify URL prefixes that are safe to add in the message body of GroupWise emails.
The Settings tab provides the following preferences:
- Administrator Lockout Settings: Controls access to the GroupWise administration functions in the GroupWise Administration Console. By default, there are no restrictions.
- Archive Service Settings: Sets the default archive service for your GroupWise system. Archive services are third-party applications that can function as GroupWise trusted applications, such as NetMail Archive. When you install an archive service to a server, the archive service is added to the list of archive service trusted applications that displays in the GroupWise Administration Console.
- Nickname Settings: Controls how addressing is handled after you move a user from one post office to another. By default, nicknames representing old addresses are not automatically created when users are moved.
Change the system preferences as needed.
Click OK to save the changes.

4.22.1 Admin Preferences

In the System Preferences dialog box, click the General tab to modify any of the following options:

When Creating or Modifying Objects, For Network ID Use: These options are provided for backward compatibility for GroupWise post offices on NetWare servers. Starting in GroupWise 2012, NetWare is no longer a supported platform.

Display Identity Manager (DirXML) Warnings: The Identity Manager Driver for GroupWise provides data integration between GroupWise users and groups in eDirectory. For example, you can have an email account automatically created as soon as an employee is hired. The same driver can also disable an email account when a user is no longer active.

If you are using the Identity Manager Driver for GroupWise, some GroupWise operations that you perform in the GroupWise Administration Console require you to take preliminary actions with the driver. For example, if you recover a deleted account, you need to stop the driver before recovering the account and restart it after the operation is complete.

This option enables you to receive a warning message whenever you perform a GroupWise operation in the GroupWise Administration Console that is affected by the Identity Manager driver. The warning message includes instructions about the actions you need to take with the driver before continuing with the GroupWise operation. If you are using the Identity Manager Driver for GroupWise, we strongly recommend that you enable this option. If you are not using the driver, you can disable the option to avoid receiving unnecessary messages.

Click OK if you make any changes and want to save them.

4.22.2 Routing Options

In the System Preferences dialog box, click the General tab to modify any of the following options:

Default Routing Domain: If a domain’s MTA cannot resolve a message’s address, the message is routed to this default domain’s MTA. The default domain’s MTA can then be configured to handle the undeliverable messages. This might involve routing the message to another GroupWise domain or to an Internet address (by performing a DNS lookup). Browse to and select the GroupWise domain you want to use as the default routing domain.

Force All Messages to this Domain: This option applies only if you select a default routing domain. Select this option to force all messages to be routed through the default routing domain regardless of the links you have configured for your GroupWise system’s domains.

MTAs Send Directly to Other GroupWise Systems: Select this option if you want all MTAs in your GroupWise system to perform DNS lookups and route messages out across the Internet. If you deselect this option, you can designate individual MTAs to perform DNS lookups and route messages to the Internet.

Click OK if you make any changes and want to save them.

4.22.3 External Access Rights

To enable external access rights:

In the System Preferences dialog box, click the General tab to modify any of the following options:

Allow External Busy Search: Select this option to enable users in other GroupWise systems to perform Busy Searches on your GroupWise users’ Calendars.

Allow External Status Tracking: Select this option to enable users in other GroupWise systems to receive message status information (such as whether a message has been delivered, opened, and so on) when messages arrive in your GroupWise system.

Click OK if you make any changes and want to save them.

4.22.4 Default Password

To specify and a default password for new user accounts:

In the System Preferences dialog box, click the General tab to modify any of the following options:

Default Password for New Users: Specify the default password you want assigned to new GroupWise user accounts.
Click OK to save the changes.

4.22.5 Safe URL Prefixes

This setting is used to specify URL prefixes that will be safe in a message body of GroupWise emails. For example:

http:// or ftp://

To add prefixes to the list:

Click Add in the Safe URL Prefixes section.
Enter a prefix, and click OK.
(Optional) If needed continue to add additional prefixes.

4.22.6 Administrator Lockout Settings

To specify administrator lockout settings:

In the System Preferences dialog box, click the Settings tab to modify any of the following options:

Restrict System Operations to Primary Domain: Disable this option to allow an administrator to perform system operations (Tools > GroupWise System Operations) when he or she is not connected to the primary domain. This option is enabled by default, which means that all operations except Select Domain, Pending Operations, Software Directory Management, and Restore Area Management are unavailable when connected to a secondary domain.

Lock Out Older GroupWise Administration Snap-Ins: Enable this option to prevent administrators from using older GroupWise administration tools (the GroupWise Administration Console or ConsoleOne). You can override these system lockout settings for individual domains (Domain object > GroupWise > Admin Lockout Settings).

In the Minimum Admin Tool Release Version (x.x.x) field, specify the version number of the oldest GroupWise administrator tool that can be used to administer your GroupWise system.

In the Minimum Admin Tool Release Date field, select the date of the oldest GroupWise administration tool that can be used to administer your GroupWise system.

You can specify the minimum version, the minimum date, or both. If you specify both minimums, any administrator using snap-ins that are older than both minimums cannot use the GroupWise snap-ins. Default admin lockout settings can be overridden on individual domains as needed.

IMPORTANT:The specified release version and release date affect the Identity Manager GroupWise Driver as well as the GroupWise admin tool. If you are using Identity Manager with GroupWise, do not specify a release version or date that is newer than the release version and date of the Identity Manager GroupWise Driver that you are running.
Click OK to save the changes.

4.22.7 Archive Service Settings

When you use a message retention service with GroupWise, you have the option of associating an archive service with the message retention service. For more information, see Retaining User Messages.

The message retention service and its associated archive service must be set up as a GroupWise trusted application. For instructions, see Trusted Applications.

Different archive services provide differing storage alternatives (memory, disk, or tape, for example) and differing alternatives for speed and cost. You can configure multiple archive services for your GroupWise system.

Selecting the System Default Archive Service

To specify a system default archive service:

In the System Preferences dialog box, click the Archive Service Settings tab to select the system default archive service for your GroupWise system.

Archive Service Trusted Applications: Lists the third-party archive services that are available to your GroupWise system as trusted applications.

Select the archive service that you want to use as the default for your GroupWise system. You can override the system default on individual post offices.
Click OK to save your selection.

Overriding the System Default Archive Service

To override the system default archive service:

In the GroupWise Administration Console, browse to and click the name of a post office.
Click the Settings tab.
In the Default Archive Service Trusted Application field, select Override.
Select the archive service for that post office, and then click OK.

4.22.8 Nickname Settings

A nickname is an additional GroupWise address that can be associated with a user, resource, or group. For background information, see Manually Creating a Nickname for a User.

In the System Preferences dialog box, click the Settings tab to modify any of the following options:

Auto-Create on User Move: Whenever you move a user, GroupWise can automatically create a nickname with the user’s old post office. This enables messages sent to the old address to be automatically forwarded to the user’s new address. Select whether or not you want GroupWise to never create nicknames, always create nicknames, or prompt you during the move process.

Expire After: This option applies only if you selected Always or Prompt. If you want the nickname to be expired after a period of time, specify the time period (in days). Valid values range from 1 to 365 days. A setting of 0 indicates that the nickname will not be expired.

NOTE:Expired nicknames can still be used, but logins using the nickname is disabled.
Click OK to save the changes.