42.5 Managing Organizations

Reference these sections to learn how to best manage your organizations in GroupWise.

42.5.1 Understanding Personal Organizations

Each organization in a Contacts folder is marked with the Organization icon Organization icon. When you double-click an organization, the organization item view displays.

Use the organization item view page to specify the following information for the organization: phone number, fax number, primary contact, address, website, comments.

In the Primary Contact field, you can specify a contact that is already in a Contacts folder, or you can use the arrow button to create a new contact entry.

42.5.2 Adding a Personal Organization

The GroupWise Address Book includes organizations defined by your GroupWise administrator. You can add an organization to the Frequent Contacts folder or another personal Contacts folder.

  1. In the Folder List, select the Contacts folder where you want to add a personal organization.

  2. Click New Organization on the toolbar.

  3. In the Organization field, specify the name of the organization.

  4. (Optional) Specify any other information you want to record for the organization.

  5. Click Close, and then click Yes to save your changes.

42.5.3 Modifying a Personal Organization

  1. In the Folder List, select the Contacts folder where you want to modify a personal organization.

  2. Right-click the organization, and then click Details.

    Organizations are marked by the Organization icon icon.

  3. On the Details tab, modify any information as needed.

  4. Click Close, and then click Yes to save your changes.

42.5.4 Deleting a Personal Organization

To delete a personal organization:

  1. In the Folder List, select the Contacts folder where you want to delete a personal organization.

  2. Right-click the organization, and then click Delete.

    Organizations are marked by the Organization icon icon.

  3. Click Yes to confirm the deletion of the organization.

42.5.5 Sending Messages to a Personal Organization

You can simultaneously send email messages to all users in a personal organization.

  1. In the Folder List, select the Contacts folder where you want to send an email to a personal organization.

  2. Right-click the organization, and then click Details.

    Organizations are marked by the Organization icon icon.

  3. Click Send Mail.

    or

    Click the down-arrow next to the Send Mail button, and then click one of the following options:

    • Send Mail

    • Send Appointment

    • Send Note

    • Send Task

    • Send Phone Message