43.14 Customizing an Address Book Display

You can control which address books are displayed in the Address Book list by opening and closing address books. For example, you might have a personal address book for an account that you deal with only six months out of the year. You can close it when you do not need it and open it again six months later.

You can also control the information that is displayed in a single address book. In order for you to change displayed information in an address book, that address book must be open.

43.14.1 Specifying the Columns to Display in an Address Book

To specify which columns are shown in an address book:

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

    or

    Click Address in an item you are composing.

  2. Click the address book where you want to change the displayed columns.

  3. Right-click a column heading, and then click a column name.

    If the column name is not displayed, click More columns. To add a column, click the column in the Available columns list box, click Add, and then click OK.

  4. To remove a column, drag the column heading off the address book.

  5. To arrange columns, drag a column heading to another position.

43.14.2 Choosing the Display Format of Names

To choose the display format for names in an address book:

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

  2. Click View > Name Format.

  3. Click a radio button to display address books by first name first or last name first.

  4. Ctrl-click the personal address books you want the format to apply to.

  5. Click Apply to selected books to apply these changes without exiting the dialog box.

    or

    Click OK to apply these changes and exit the dialog box.