43.2 Editing a Personal or Frequent Contacts Address Book

In a personal address book, including the Frequent Contacts address book, you can add or delete entries, edit existing information, copy names from one book to another, or rename a book. You can also create your own custom address book fields.

43.2.1 Quickly Adding Contacts to Your Personal Address Book

You can quickly add any recipient in an item to any personal address book.

  1. Open an item addressed to one or more recipients.

  2. Right-click the recipient you want to add to a personal address book.

  3. Click Add To Address Book, and then click the address book to add the contact to.

43.2.2 Editing Entries in a Personal Address Book

To edit entries in a personal address book:

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

  2. Click an address book, and then double-click the name you want to edit.

  3. Edit the information on the different tabs, and then click OK.

43.2.3 Copying Entries between Personal Address Books

When you copy an entry from one address book to another, the entries are linked, so that if you edit one entry, the other entry is also updated.

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

  2. Click an address book, and then click or Ctrl+click the names you want to copy.

  3. Click Edit > Copy To.

  4. Select the address book you want to copy the names to, and then click OK.

NOTE:You cannot copy entries to a closed address book; you must open the book first. You cannot copy names to the GroupWise Address Book.

43.2.4 Defining Custom Fields in a Personal Address Book

To define custom fields in a personal address book:

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

  2. Click the personal address book where you want to define custom fields.

  3. Double-click an entry, and then click the Advanced tab.

  4. Click Add, and then type a title for the field in the Field Name field.

  5. In the Value field, type the information you want to display in the field for that entry.

  6. Click OK.

After you have added a custom field to an address book, the field cannot be deleted. However, because custom fields are displayed as columns, you can remove the column from your display. Because each address book can have different columns displayed, the column must be removed from each address book individually.

43.2.5 Deleting Entries from a Personal Address Book

To delete entries from a personal address book:

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

  2. Click an address book, and then click or Ctrl+click the names you want to delete.

  3. Press the Delete key, and then click Yes.