29.4 Scheduling Meetings with WebEx

If you have a WebEx account and WebEx Integration is enabled in GroupWise, you can schedule, modify, and cancel WebEx appointments directly from GroupWise.

The first time that you schedule an appointment in GroupWise using WebEx, you will need to log in to your WebEx account to associate it with your GroupWise account. Any appointments thereafter, will automatically sync the two accounts for WebEx meetings. If at anytime you log out of or become logged out of WebEx on the same device where you are accessing the GroupWise Client, you will be prompted again to log in to your WebEx account the next time you schedule a WebEx appointments from GroupWise on that device.

29.4.1 Scheduling a WebEx Meeting in GroupWise

With a WebEx account and WebEx Integration enabled in GroupWise, you can schedule Teams meetings directly from GroupWise using a GroupWise appointment. Once scheduled, the appointments display in your calendar like any other GroupWise appointment.

To schedule a WebEx meeting in GroupWise:

  1. Follow the applicable instructions through Step 9 for “Scheduling an Appointment for Multiple People,” and then continue with Step 2 below.

  2. Select the WebEx check box in the Appointment window. This will enable the WebEx in the slide-out panel on the right-side of the window.

    You can retain the default settings or modify them. Once modified, the settings are saved until the next time you change them.

  3. Click Send on the toolbar to schedule the meeting.

    Once you send the meeting appointment, a WebEx meeting link is automatically included in the email for the recipients, as well as additional instructions. This link will authorize invited recipients access to the meeting when it occurs.

  4. Sign-in to your WebEx account, if prompted.

    NOTE:If this is the first appointment you are scheduling in the GroupWise using Microsoft WebEx Integration, you will be prompted to sign in to your WebEx account. The same holds true if you open the Option flyout panel with WebEx selected, before sending the appointment.

Once scheduled, you can start the meeting from the link in the GroupWise appointment. For additional information about WebEx Integration, see Integrating WebEx.

29.4.2 Modifying or Canceling WebEx Meetings

You can modify WebEx meetings that you schedule in GroupWise in the same manner that you modify other GroupWise appointments for multiple people.

For information about modifying or canceling meetings in GroupWise, see the following: