Use Routing Slip to send a mail message or task to several users consecutively. You determine the order of the route. When a user marks the routed item Completed, it is sent to the next user on the route.
If there are attachments to the routed item, each user on the route can view and add comments to them. When comments are added to an attachment, all subsequent users on the route will see the comments. The final user on the route will see all the comments that were added.
You can track the status of a routed item you have sent by checking the item's Properties. When you send a routed item to an external address, the item is automatically marked Completed (because the external recipient cannot mark it) and sent to the next user on the route.
If you want to prevent a proxy from marking routed items Completed, you can require a password to complete a routed item.
This section contains the following topics:
Open a mail message or task.
Click Address, then click Routing Slip.
Select usernames from the Address Selector dialog box.
You can also specify personal groups as recipients of a routed item. When you use the Address Selector dialog box, the group is expanded into its members so that you can specify the order of the users in the route.
Type a subject and message.
Click Send on the toolbar.
When you are finished with the assignment or instructions in the routed item, open the item.
If you need to view and edit an attachment to the routed item, open the attachment in its associated application, make your changes, then save the file. The file is saved to your computer's temporary files directory. Do not change the path, or your changes will not be included when the routed item is sent to the next recipient. Close the application.
IMPORTANT: To be able to edit attachments in a routed item, you must have the GroupWise 5.5 Enhancement Pack or higher installed.
In the item, select Actions, click Mark Completed, then click OK.
You can also select the Completed check box in the item header.
If the sender has required a password to complete the item, type your GroupWise password, then click OK.
The item is sent to the next user on the route.
Click Close.