36.4 Configuring Post Office Maintenance

You can configure the POA to manage databases and disk space in the post office on a regular basis:

36.4.1 Scheduling Database Maintenance

By default, the POA performs one recurring database maintenance event. At 12:00 a.m. each Friday, the POA performs a structural check of all user, message, and document databases in the post office. You can modify this default database maintenance event, or create additional database maintenance events for the POA to perform on a regular basis.

  1. In ConsoleOne, browse to and right-click the POA object, then click Properties.

  2. Click GroupWise > Scheduled Events to display the Scheduled Events page.

    Scheduled Events property page

    The Scheduled Events page lists a pool of POA events available to all POAs in your GroupWise system.

  3. To modify the default database maintenance event, which affects all POAs that have this database maintenance event enabled, select Default POA Mailbox/Library Maintenance Event, then click Edit.

    or

    To create a new database maintenance event, which is added to the pool of POA events that can be enabled for any POA in your GroupWise system, click Create, then type a name for the new database maintenance event. Select Mailbox/Library Maintenance in the Type field.

    NOTE:If the Create button is dimmed and you have a View button rather than an Edit button, you are connected to a secondary domain in a GroupWise system where Restrict System Operations to Primary Domain has been selected under System Preferences. For more information, see Section 4.2, System Preferences.

    Edit Scheduled Event dialog box

  4. In the Trigger box, specify when you want the database maintenance event to take place.

    You can have the database maintenance event take place once a week, once a day, or at any other regular interval, at whatever time you choose.

    Below the Trigger box is listed the pool of POA database maintenance actions that are available for inclusion in all POA database maintenance events in your GroupWise system.

  5. To modify the default database maintenance action, select Default POA Mailbox/Library Maintenance Actions, then click Edit.

    or

    To create a new database maintenance action, click Create, then type a name for the new database maintenance action.

    Database maintenance actions and options you can schedule include:

    Actions

    Options on Actions

    Analyze/Fix Databases

    • Structure
    • Index check
    • Contents
    • Collect statistics
    • Fix problems
    • Reset user disk space totals

    Analyze/Fix Library

    • Verify library
    • Fix document/version/element
    • Verify document files
    • Validate security
    • Synchronize username
    • Reassign orphaned documents
    • Reset word lists

    Databases

    • User
    • Message
    • Document

    Logging

    • Log file
    • Verbose log level

    Results mailed to

    • Administrator
    • Individual users

    Exclude

    • Selected users

    Notification

    • Action status

    For more detailed descriptions of the above actions, click Help in the Scheduled Event Actions dialog box. See also Section 27.0, Maintaining User/Resource and Message Databases and Section 28.0, Maintaining Library Databases and Documents.

  6. Select and configure the database maintenance action to perform for the database maintenance event.

  7. Click OK three times to close the various scheduled event dialog boxes and save the modified database maintenance event.

    ConsoleOne then notifies the POA to restart so the new or modified database maintenance event can be put into effect.

POA Web Console You can see what database maintenance events the POA is scheduled to perform at the bottom of the Configuration page.

36.4.2 Scheduling Disk Space Management

By default, the POA performs one recurring disk space management event. Every 5 minutes, the POA checks to make sure there is at least 100 MB of free disk space in the post office directory. If there is ever less than 100 MB of free disk space, the POA performs a Reduce operation on the user and message databases in the post office. You can modify this default disk space management event, or create additional disk space management events for the POA to perform on a regular basis.

  1. In ConsoleOne, browse to and right-click the POA object, then click Properties.

  2. Click GroupWise > Maintenance to display the POA Maintenance page.

    Maintenance property page

  3. To change the interval at which the selected POA checks for free disk space in its post office, adjust the number of minutes in the Disk Check Interval field as needed.

    The default is 5 minutes, which could be much too frequent if plenty of disk space is readily available.

    When a disk space problem is encountered, the time interval no longer applies until after the situation has been corrected. Instead, the POA continually checks available disk space to determine if it can restart message threads that have been suspended because of the low disk space condition.

  4. To change the amount of time the POA allows to pass before notifying the administrator again of an already reported problem condition, adjust the number of hours in the Disk Check Delay field as needed.

    The default is 2 hours.

  5. Client Apply to save the maintenance settings.

  6. Click GroupWise > Scheduled Events to display the Scheduled Events page.

    Scheduled Events property page

    The Scheduled Events page lists a pool of POA events available to all POAs in your GroupWise system.

  7. To modify the default disk space management event, which affects all POAs that have this disk space management event enabled, select Default POA Disk Check Event, then click Edit.

    or

    To create a new disk space management event, which is added to the pool of POA events that can be enabled for any POA in your GroupWise system, click Create, then type a name for the new disk space management event. Select Disk Check in the Type field.

    NOTE:If the Create button is dimmed and you have a View button rather than an Edit button, you are connected to a secondary domain in a GroupWise system where Restrict System Operations to Primary Domain has been selected under System Preferences. For more information, see Section 4.2, System Preferences.

    Edit Scheduled Event dialog box

  8. In the Trigger box, select Percent or MB to determine whether you want the amount of available disk space measured by percentage or by megabytes.

  9. In the Trigger Actions At field, specify the minimum amount of available disk space you want to have in the post office. When the minimum amount is reached, the Disk Check actions are triggered

  10. In the Stop Mail Processing At field, specify the minimum amount of available disk space at which you want the POA to stop receiving and processing messages.

    Below the Trigger box is listed the pool of disk space management actions that are available for inclusion in all POA disk space management events in your GroupWise system.

  11. To modify the action that the default disk space management event includes, select Default POA Disk Check Actions, then click Edit.

    or

    To create a new disk space management action, click Create, then type a name for the new disk space management action.

    Disk space management actions and options you can schedule include:

    Actions

    Options on Actions

    Reduce/Expire Messages

    • Reduce only
    • Expire and reduce
    • - Items older than
    • - Downloaded items older than
    • - Items larger than
    • - Trash older than
    • - Reduce mailbox to
    • - Reduce mailbox to limited size
    • Include
    • - Received items
    • - Sent items
    • - Calendar items
    • - Only backed-up items

    Archive/Delete Documents

    Delete Activity Logs

    Databases

    • User
    • Message
    • Document

    Logging

    • Log file
    • Verbose log level

    Results

    • Administrator
    • Individual users

    Misc

    • Support options

    Exclude

    • Selected users

    For more detailed descriptions of the above actions, click Help in the Scheduled Event Actions dialog box. See also Section 30.0, Managing Database Disk Space.

  12. Select and configure the disk space management action to perform.

  13. Click OK twice to close the scheduled event dialog boxes and save the modified disk space management event.

    ConsoleOne then notifies the POA to restart so the new or modified disk space management event can be put into effect.

You might want to create several disk space management events with different triggers and actions. For example, at 250 MB, you could mail a warning to the administrator; at 200 MB, you could have the POA perform a Reduce Only; at 150 MB, you could have the POA perform an Expire and Reduce.

For some specific suggestions on implementing disk space management, see Section 12.3, Managing Disk Space Usage in the Post Office.

POA Web Console You can view the currently scheduled disk check events on the Scheduled Events page.

36.4.3 Performing Nightly User Upkeep

To keep GroupWise users’ mailboxes and calendars up to date, the following activities must be performed each day:

  • Delete expired items from users’ mailboxes

  • Empty expired items from the Trash

  • Synchronize each user’s Frequent Contacts Address Book with the GroupWise Address Book

  • Synchronize user addresses in personal groups with the GroupWise Address Book, in case users have been moved, renamed, or deleted

  • Advance uncompleted tasks to the next day

The first two activities used to be performed by the GroupWise client, but to minimize user wait time, the client no longer deletes expired items. You can configure the POA to take care of these user upkeep activities once a day, at a convenient time.

  1. In ConsoleOne, browse to and right-click the POA object, then click Properties.

  2. Click GroupWise > Maintenance to display the POA Maintenance page.

    Maintenance property page

  3. Select Perform User Upkeep.

  4. In the Start User Upkeep field, specify the number of hours after midnight for the POA to start performing user upkeep.

    The default is 1 hour.

  5. If you have Remote or Caching users, select Generate Address Book for Remote.

  6. Specify the number of hours after midnight for the POA to generate the daily copy of the system Address Book for Remote and Caching users.

    The default is 0 hours (that is, at midnight).

    If you want to generate the system Address Book for download more often than once a day, you can delete the existing wprof50.db file from the \wpcsout\ofs subdirectory of the post office. A new downloadable system Address Book will be automatically generated for users in the post office.

    In addition to this feature, starting in GroupWise 7, the POA automatically tracks changes to the GroupWise Address Book and provides automatic synchronization, as described in Section 6.5, Controlling Address Book Synchronization for Remote Client Users.

  7. Click OK to save the new nightly user maintenance settings.

    ConsoleOne then notifies the POA to restart so the new settings can be put into effect.

Corresponding Startup Switches You can also configure nightly user upkeep using startup switches in the POA startup file. By default, nightly user upkeep is enabled. Use the /nuuoffset and /rdaboffset switches to specify the start times.

POA Web Console You can view the current user upkeep schedule on the Scheduled Events page.