13.7 Viewing the History of a Document

You can use the activity log to view the activity history for a document. The activity log displays the date and time an activity occurred, the name of the user who performed the activity, the type of activity (opened, checked out, deleted, and so forth) and the document version affected by the activity.

You can display the activities associated with the selected version of a document, or you can display the activities associated with all versions of a document. The most recent document activities display at the beginning of the list.

Document activity is also logged when you’re using Remote mode; however, you can only view remote activities from the activity log in your Remote Mailbox.

This section contains the following topics:

13.7.1 Viewing the Activity Log for Deleted Documents

When you delete a document, GroupWise keeps a copy of the activity log for that document. This makes it possible for you to view the events that took place before the document was deleted. In addition, the system administrator can use this information to restore specific versions of deleted documents.

13.7.2 Viewing the Activity of a Document

  1. Click the document reference in your Mailbox.

  2. Click File > Properties.

  3. Click the Activity Log tab.

    Document Properties dialog box

    Any document activity appears in the list box (check out, check in, delete, and so forth).

13.7.3 Viewing Who Has a Document Open or Checked Out

To view document activity, you must have View rights for the selected document version.

  1. Click the document reference in your Mailbox.

  2. Click File > Properties.

  3. Click the Activity Log tab to view who has the document open or checked out.

You can also view who has a document open by clicking the document reference, clicking File > Properties, then clicking the Version tab.