8.8 Printing Labels and Lists from the Address Book

You can print addresses in labels or lists from the Address Book.

This section contains the following topics:

8.8.1 Printing Labels

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

  2. Click the address book that contains the entries you want to print.

  3. Ctrl+click or Shift+click to select individual entries.

    or

    Make no selections if you want to print the entire address book.

  4. Click File > Print.

  5. If prompted, click Selected items.

    or

    Click Entire address book.

  6. Make sure the Form tab is selected.

  7. Make sure Labels is selected in the Format group box.

    Print Address Book dialog box

  8. To print all the address book information for each entry, make sure Mailing Address is selected in the Available forms list box.

    or

    To print only some of the address book information for each entry, click Selected Fields in the Available forms list box. Click the Content tab, deselect the fields you don’t want to print, then click the Form tab.

    You can only print information that has been entered in the address book fields. If there is no information for a particular field, nothing will be printed for that field.

  9. Click a paper size in the Form size group box.

  10. Click Portrait or Landscape in the Form orientation group box.

  11. Click the Content tab.

  12. Specify the number of rows and columns you want.

  13. Click Font, make selections, then click OK.

  14. Click the Options tab, then make selections. For information about each option, click What’s This icon, then click an option.

  15. Click Preview to see how the labels will look.

  16. Click Print.

8.8.2 Printing Lists

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

  2. Click the address book that contains the entries you want to print.

  3. Ctrl+click or Shift+click to select individual entries.

    or

    Make no selections if you want to print the entire address book.

  4. Click File > Print.

  5. If prompted, click Selected items.

    or

    Click Entire address book.

  6. Make sure the Form tab is selected.

  7. Click List in the Format group box.

  8. Click what you want to print in the Available forms list box.

    You can only print information that has been entered in the address book fields. If there is no information for a particular field, nothing will be printed for that field.

  9. Click a paper size in the Form size group box.

  10. Click Portrait or Landscape in the Form orientation group box.

  11. Click the Content tab.

  12. Depending on what you selected to print in Step 7, you might be able to select and deselect the fields you want to print.

  13. Click Font, make selections, then click OK.

  14. Click the Options tab, then make selections. For information about each option, click What’s This icon, then click an option.

    Print Address Book dialog box with the Options tab open

  15. Click Preview to see how the list will look.

  16. Click Print.