2.5 Customizing Other GroupWise Functionality

2.5.1 Changing GroupWise Modes

GroupWise provides two different ways to run the GroupWise client:

You might be able to run GroupWise in either mode, or your system administrator might require that you use only a certain mode.

Most GroupWise features are available in both GroupWise modes, with some exceptions, as listed in Section 11.5, Working in Caching Mode.

Online Mode

When you use Online mode, you are connected to your post office on the network. Your mailbox displays the messages and information stored in your network mailbox (also called your Online Mailbox). Online mode is connected to your network mailbox continuously. In Online mode, if your Post Office Agent shuts down or you lose your network connection, you temporarily lose your connection to your mailbox.

You should use this mode if you do not have a lot of network traffic, or if you use several different workstations and do not want to download a local mailbox to each one.

Caching Mode

Caching mode stores a copy of your network mailbox, including your messages and other information, on your local drive. This allows you to use GroupWise whether or not your network or Post Office Agent is available. Because you are not connected to the network all the time, this mode cuts down on network traffic and has the best performance. A connection is automatically made to retrieve and send new messages. All updates are performed in the background so your work is not interrupted.

You should use this mode if you have enough disk space on your local drive to store your mailbox.

For more information about setting up Caching mode, see Section 11.0, Caching Mode.

Changing Modes

GroupWise starts in Online mode by default. After you have set up a Caching Mailbox, it is easy to change between modes as needed.

  1. Click the Mode Selector in the upper left corner of the Main Window.

  2. Select the desired mode.

    GroupWise must restart in order to change modes.

2.5.2 Changing Your Display Name

You can change the name that is displayed in items that you send from GroupWise. You can only change your display name if the Account menu is displayed. The Account menu is displayed if you are in Caching mode or if your administrator allows POP and IMAP or NNTP on your GroupWise system.

  1. Click Accounts > Account Options.

  2. Click the Mail tab, then click General Options.

  3. Type your display name in the Display Name field.

  4. Click OK, then click Close.

2.5.3 Setting the Key Used to Delete Items

You can specify the key used to delete items.

  1. Mac: Click GroupWise > Preferences.

    Linux: Click Tools > Options.

  2. Click Environment > General.

  3. In the Item deletion method list, select the method you want to use.

    Mac:

    Del Key: Use the Del key (Forward Delete) to delete items (default).

    Delete Key: Use the Delete key to delete items.

    Linux:

    Delete Key: Use the Delete key to delete items (default).

    Backspace Key: Use the Backspace key to delete items.

2.5.4 Setting the Interval for Refreshing GroupWise

When you refresh GroupWise, GroupWise checks for new e-mail and refreshes the screen to show new or changed information. By default, GroupWise refreshes every minute. However, you can change the refresh interval.

  1. Mac: Click GroupWise > Preferences.

    Linux: Click Tools > Options.

  2. Click Environment > General.

  3. Under Refresh Interval, specify the number of minutes and seconds you want before a refresh, then click OK.

2.5.5 Using a Web Proxy

GroupWise uses the Firefox browser to display HTML messages. Your GroupWise administrator might have set up a Web proxy between the Internet and your GroupWise system. If so, you must obtain the URL or server information from your GroupWise administrator.

  1. Mac: Click GroupWise > Preferences.

    Linux: Click Tools > Options.

  2. Click Environment > Web.

  3. Select Use Proxy.

  4. (Conditional) To automatically configure the proxy, select Automatic proxy configuration and enter the proxy’s URL.

  5. (Conditional) To manually configure the proxy, select Manual proxy configuration, specify the server address and port number, specify any proxy bypass addresses, then click Add.

  6. Click OK.

2.5.6 Customizing Date and Time Formats

GroupWise offers several date and time formats that determine the way dates and times display throughout the application. For example, you might prefer dates to appear with the day first, followed by the month, and then the year, such as 24 August, 2008.

The time and date formats in GroupWise are highly customizable. You can specify the order of elements, the type of separators between elements, whether dates are spelled out or represented by numbers, and several other options.

Setting Default Date and Time Formats

There are three configurable date and time settings.

  1. Mac: Click GroupWise > Preferences.

    Linux: Click Tools > Options.

  2. Click Calendar > Date/Time.

  3. Set each format as needed:

Time Format

You can set the time format to display the hour, minutes, and second in whatever order and format you prefer, with whatever separators you like. The following table shows the symbols available for formatting the time:

Table 2-1 Time Format Symbols

Symbol

Meaning

Presentation

Example

h

Hour in am/pm (1-12)

Number

12

H

Hour in day (0-23)

Number

0

m

Minute in hour

Number

30

s

Second in minute

Number

55

E

Day in week

Text

Tue

a

am/pm marker

Text

PM

‘

Escape for text

Delimiter

(none)

‘

Single quote

Literal

‘

The following table shows some common time formats:

Table 2-2 Example Time Formats

Example

Result

h:mm

12:08

h:mm:ss

12:08:52

H:mm

17:23

H:mm.ss

17:23.16

h:mm a

2:45 PM

E h:mm a

Tue, 2:45 PM
Short Date Format

Use the Short date setting to specify how the date appears in its short format (typically, with numbers representing the day, month, and year) with whatever separators you like. The following table shows the symbols available for formatting the short date:

Table 2-3 Short Date Format Symbols

Symbol

Meaning

Presentation

Example

y

Year

Number

2008

M

Month in year

Number or Text

08, Aug, or August

d

Day in month

Number

12

h

Hour in am/pm (1-12)

Number

8

H

Hour in day (0-23)

Number

16

m

Minute in hour

Number

30

s

Second in minute

Number

52

E

Day in week

Text

Tue

w

Week in year

Number

27

a

am/pm marker

Text

PM

‘

Escape for text

Delimiter

(none)

‘

Single quote

Literal

‘

The following table shows some common short date formats:

Table 2-4 Example Short Date Formats

Example

Result

dd.M.yyyy

24.7.2008

dd.MM.yy

24.07.08

M/dd/yyyy

7/24/2008

M-dd-yy

7-24-08
Long Date Format

Use the Long date setting to specify how the date appears in its long format (typically, with numbers representing the day and year, and the month spelled out) with whatever separators you like. The following table shows the symbols available for formatting the long date:

Table 2-5 Long Date Format Symbols

Symbol

Meaning

Presentation

Example

y

Year

Number

2008

M

Month in year

Number or Text

08, Aug, or August

d

Day in month

Number

12

h

Hour in am/pm (1-12)

Number

8

H

Hour in day (0-23)

Number

16

m

Minute in hour

Number

30

s

Second in minute

Number

52

E

Day in week

Text

Tue

w

Week in year

Number

27

a

am/pm marker

Text

PM

‘

Escape for text

Delimiter

(none)

‘

Single quote

Literal

‘

The following table shows some common long date formats:

Table 2-6 Example Long Date Formats

Example

Result

dd.MMMM, yyyy

24.August, 2008

dd.MM.yy

24.08.08

EEEE dd MMM, yyyy

Sunday 24 Aug, 2008

EEEE, MMMM dd, yyyy

Sunday, August 24, 2008

E, MMM d, yy

Sun, Aug 24, 08

MMM dd, yyyy

Aug 24, 2008

M-dd-yy

8-24-08

Setting the General GroupWise Format

Use the General GroupWise format setting to determine whether the long date or short date is used throughout GroupWise.

  1. Mac: Click GroupWise > Preferences.

    Linux: Click Tools > Options.

  2. Click Calendar > Date/Time.

  3. Under General GroupWise format, select either Long date or Short date, then click OK.

Setting Specific GroupWise Formats

Use the Specific GroupWise formats settings to specify the date and time formats used in the Main Window, properties, and file info areas throughout GroupWise.

  1. Mac: Click GroupWise > Preferences.

    Linux: Click Tools > Options.

  2. Click Calendar > Date/Time.

  3. Under Specific GroupWise formats, select the formats you prefer for each of the settings, then click OK.

    You can select either Long Date, Short Date, Time, or one of the available combinations of date and time formats.