16.8 Managing Trash

All deleted mail and phone messages, appointments, tasks, documents, and reminder notes are stored in the Trash. Items in the Trash can be viewed, opened, or returned to your Mailbox until the Trash is emptied. (Emptying the Trash removes items in the Trash from the system.)

You can empty your entire Trash, or empty only selected items. Items in the Trash are emptied according to the days entered in the Cleanup tab in Environment Options, or you can empty the Trash manually. The system administrator can specify that your Trash is emptied automatically on a regular basis.

16.8.1 Displaying Items in Your Trash

  1. In the Full Folder List, click Trash folder icon.

    To access the Full Folder List, click the folder list header drop-down list (above the Folder List; it probably displays Online or Caching to indicate what mode of GroupWise you are running in), then click Full Folder List.

You can open, save, and view information on items in the Trash. You can also permanently remove items or return them to the Mailbox. Right-click an item in the Trash to see more options.

16.8.2 Undeleting an Item in Your Trash

  1. In the Full Folder List, click Trash folder icon.

    To access the Full Folder List, click the folder list header drop-down list (above the Folder List; it probably displays Online or Caching to indicate what mode of GroupWise you are running in), then click Full Folder List.

  2. Select the items you want to undelete.

  3. Click Edit > Undelete.

The undeleted item is placed in the folder from which it was originally deleted. If the original folder no longer exists, the item is placed in your Mailbox.

You can also restore an item by dragging it from the Trash folder to any other folder.

16.8.3 Saving an Item From Your Trash

You can save items that are in the Trash the same way you would save any other item. For more information, see Saving Received E-Mail to Disk or a GroupWise Library.

16.8.4 Emptying the Trash

  1. In the Full Folder List, right-click Trash folder icon, then click Empty Trash.

    To access the Full Folder List, click the folder list header drop-down list (above the Folder List; it probably displays Online or Caching to indicate what mode of GroupWise you are running in), then click Full Folder List.

This section contains the following topics:

Emptying Selected Items from the Trash

  1. In the Full Folder List, click Trash folder icon.

    To access the Full Folder List, click the folder list header drop-down list (above the Folder List; it probably displays Online or Caching to indicate what mode of GroupWise you are running in), then click Full Folder List.

  2. Select one or more items.

  3. Click Edit > Delete, then click Yes.

Emptying the Trash Automatically

  1. Click Tools > Options.

  2. Double-click Environment, then click the Cleanup tab.

    Environment dialog box with the Cleanup tab open

  3. Select the Automatic After button in the Empty trash group box, then specify the number of days between automatic deletions.

  4. Click OK.

If your system administrator has specified that your Trash is automatically emptied on a regular basis, you might not be able to change this option.