A.5 Synchronizing to Protect Data of Various Programs

Novell iFolder can help protect your local files by storing backup files on the iFolder server, and by synchronizing files to all your workstations.

Use the following methods to set up your iFolder directory as the default location to store your local files:

A.5.1 Existing Data

To move existing data to your local iFolder directory:

  1. Open the My Documents folder in a directory browser.

  2. Double-click the iFolder directory icon on your desktop to open the iFolder directory in a directory browser.

  3. Drag and drop important files from My Documents to your local iFolder directory.

  4. Update any desktop shortcuts to those files to reflect the new location.

A.5.2 QuickBooks Files

To move the default location of QuickBooks* files to your local iFolder directory:

  1. Create a folder in your local iFolder directory called qbook.

  2. Locate your existing QuickBooks file by opening QuickBooks and clicking File > Open Company.

    This displays a dialog box that will have the file name you are using as well as the directory and drive location. Remember this file name and location.

  3. Close QuickBooks.

  4. Navigate to the QuickBooks file in your directory browser and move the file to the qbook folder you created under the iFolder directory.

  5. Open QuickBooks.

    It will not find your file and will open a dialog box where you can navigate to the file's new location.

  6. Create a subfolder beneath qbook called backup and store your QuickBooks backups to this folder.

A.5.3 Microsoft Word Files

To move the default location of Microsoft Word files to your local iFolder directory:

  1. Open a Microsoft Word document.

  2. Click Tools > Options > File Locations > Documents > Modify.

  3. Browse to find and select your local iFolder directory, then click OK.

  4. In the Options window, click Save, then check the Always Create Backup Copy check box.

  5. Click OK.

A.5.4 Microsoft Excel Files

To move the default location of Microsoft Excel files to your local iFolder directory:

  1. Open a Microsoft Excel document.

  2. Click Tools > Options > General.

  3. Type the path of your local iFolder directory in the Default File Location box.

  4. Click OK.

A.5.5 Microsoft Access Files

To move the default location of Microsoft Access* files to your local iFolder directory:

  1. Open a Microsoft Access database.

  2. Click Tools > Options > File Location.

  3. Type the path of your local iFolder directory in the Default Database Folder Location box.

  4. Click OK.

A.5.6 Microsoft PowerPoint Files

To move the default location of Microsoft PowerPoint* files to your local iFolder directory:

  1. Open a Microsoft PowerPoint document.

  2. Click Tools > Options > Save.

  3. Type the path of your local iFolder directory in the Default File Location box.

  4. Click OK.