4.2 Creating Groups of Users

You might have chosen to synchronize groups of users from your LDAP directory to your Novell Teaming site, as described in User Synchronization Options in Basic Installation in the Novell Teaming 2.0 Installation Guide.

In addition, you can create additional groups to facilitate access control on your Teaming site. For background information on access control, see Controlling User Access in the Novell Teaming 2.0 Advanced User Guide. Groups also facilitate team creation, as described in Creating a Team Workspace in Getting Started in the Novell Teaming 2.0 User Guide.

Users are responsible for access control in their personal workspaces and any team workspaces that they create. You as the Teaming site administrator are responsible for access control in public locations such as global workspaces. By creating groups of users who have attributes in common, you and other Teaming users can set access controls and create teams without listing users individually. Groups can be nested within groups, so create small groups first, then build larger groups from your smaller groups.

  1. Log in to the Teaming site as the Teaming administrator.

  2. Click Manage > Site Administration.

  3. Click Manage Groups, then click Add a New Group.

    Manage Groups page

  4. Fill in the fields:

    Group Name: Specify the unique name under which the group is stored in the Teaming database. The first character must be an alphabetic character (a-z, A-Z). For the rest of the name, legal characters are alphanumeric characters (a-z, A-Z, 0-9), hyphens (-), and underscores (_).

    Group Title: Specify the group name that displays to users on the Teaming site. This string can include any characters that you can type.

    Group Description: Describe what the members of this group have in common.

  5. Click Add to create the group.

  6. Click the new group in order to add users to it.

    Group Membership box

  7. In the Users field, start typing the first or last name of a user.

    A drop-down list displays possible matches.

  8. Click a user to add the user to the group.

  9. Repeat Step 7 and Step 8 for each user who you want to add to the group.

    After you have created one or more small groups, you can use the Groups field to create larger groups from smaller groups. Also, if there’s a place in your Teaming site that displays users that you want to create a group for, you can collect the users on the Teaming clipboard, as described in Using the Teaming Clipboard in Connecting With Your Co-Workers in the Novell Teaming 2.0 User Guide, then use Clipboard User Names to add the users on the Teaming clipboard to the group that you are creating.

  10. When you are finished adding users to the group, click Apply > Close.