4.1 General Workspace Management

This section contains task information that applies to all types of workspaces.

4.1.1 Creating a New Workspace

Teaming enables you to create new workspaces in any workspace where you have appropriate rights.

  1. Navigate to the workspace where you want to create the new workspace.

  2. Click Manage > Add New Workspace.

    The Add New Workspace page is displayed.

  3. Specify the information.

    Not all of the information is displayed for each type of workspace that you are creating.

    Workspace title: Specify a title for the workspace.

    If you leave this field blank, the workspace is titled Workspace.

    Team Members: (Conditional) This section is displayed only if you are creating a team workspace. Use this section to specify users and groups that you want to include as members of your team workspace.

    Workspace: Select the type of workspace that you want to create.

    Workspace Folders: Use this section to select the folders that you want the workspace to contain.

    Announcement: (Optional) Create an announcement message to be sent to all members of the team.

    If you are not creating a team workspace, this message is sent to all team members of the parent workspace.

  4. Click OK.

4.1.2 Deleting a Workspace

  1. Navigate to the workspace that you want to delete.

  2. Click Manage > Delete This Workspace.

    The Delete This Workspace page is displayed.

  3. (Optional) If the workspace contains mirrored folders, you can select to delete the source files of the folders, and also all of the mirrored folders’ sub-folders.

    For more information on working with mirrored folders, see Working with Mirrored Folders in the Novell Teaming 2.0 Advanced User Guide.

  4. Click OK.

4.1.3 Copying a Workspace

  1. Navigate to the workspace that you want to copy.

  2. Click Manage > Copy This Workspace.

    The Copy Workspace page is displayed.

  3. Specify the following information:

    Find a Folder or Workspace: (Optional) If you want to copy a workspace other than the workspace where you currently are, specify the workspace in the provided field.

    If you do not specify anything, then you copy the workspace where you currently are.

    Select the Destination Folder or Workspace: Use the Workspace tree to navigate to and select the folder or workspace where you want to copy the workspace.

  4. Click OK.

4.1.4 Moving a Workspace

Teaming enables you to move a workspace into any folder or workspace where you have appropriate rights.

  1. Navigate to the workspace that you want to move.

  2. Click Manage > Move This Workspace.

    The Move Workspace page is displayed.

  3. Specify the following information:

    Find a Folder or Workspace: (Optional) If you want to move a workspace other than the workspace where you currently are, specify the workspace in the provided field.

    If you do not specify anything, then you move the workspace where you currently are.

    Select the Destination Folder or Workspace: Use the Workspace tree to navigate to and select the folder or workspace where you want to move the workspace.

  4. Click OK.

4.1.5 Adding a Sub-Workspace

Teaming enables you to create sub-workspaces inside of existing workspaces.

  1. Navigate to the workspace where you want to add the sub-workspace.

  2. Click Manage > Add New Workspace.

    The Add New Workspace page is displayed.

  3. Specify the information.

    Not all of the information is displayed for each type of workspace that you are creating.

    Workspace title: Specify a title for the workspace.

    If you leave this field blank, the workspace is titled Workspace.

    Team Members: (Conditional) This section is displayed only if you are creating a team workspace. Use this section to specify users and groups that you want to include as members of your team workspace.

    Workspace: Select the type of workspace that you want to create.

    Workspace Folders: Use this section to select the folders that you want the workspace to contain.

    Announcement: (Optional) Create an announcement message to be sent to all members of the team.

    If you are not creating a team workspace, this message is sent to all team members of the parent workspace.

  4. For information on filling in this page, see Section 4.1.1, Creating a New Workspace.

4.1.6 Adding Additional Folders to a Workspace

Teaming enables you to add additional folders to your workspace at any time.

  1. Navigate to the workspace where you want to add the new folders.

  2. Click Manage > Add new folder.

    The Add New Folder page is displayed.

  3. Specify the following information:

    Folder Title: Specify a title for the folder.

    If you do not provide a title, the folder is given the default folder name. For example, a Discussion folder is named Discussion.

    Folder: Select the type of folder that you want to create.

    For information about each type of folder, see Section 5.3, Choosing a Folder Type.

  4. Click OK.

4.1.7 Generating Activity Reports for a Workspace

Teaming enables you to generate reports about the activity that has occurred in a particular workspace.

  1. Navigate to the workspace that you want to generate the activity report for.

  2. Click Manage > Activity Reports.

    The Folder Activity page is displayed.

  3. Specify the following information:

    Report on Activity Between: Select the date range for which you want to generate the activity report.

    Report Workspace or Folder Activity: Select this option to see how many views, adds, modifies, and deletes have been made in the folder. You can also select to have this report sorted so you can view the activity of individual team members.

    Report on Workflow State: Select this option to view the activity of a workflow. You can select to show the average amount of time the workflow spent in each state, or show the number of entries that are currently in each state.

    Select the Folders for Reporting: Select the folders about which you want to generate the activity report. If you select the workspace, then Teaming generates an activity report that includes all folders in the workspace.

  4. Click OK.

4.1.8 Defining a User-Friendly URL for a Workspace

When you define a user-friendly URL for your workspace, it can make it easier for others to easily navigate to the workspace.

  1. Navigate to the workspace where you want to define the URL.

  2. In the Workspace toolbar, click Manage > Configure.

    The Configure Default Settings page is displayed.

  3. In the Define a simple URL for this folder or workspace section, select one of the predefined global keywords from the Define URL drop-down list.

    Unless you are a site administrator, your URL must begin with one of these predefined global keywords.

  4. In the provided field, specify the desired URL for the folder or workspace.

  5. Click Add > Close.

To delete a defined URL, select the URL in the Currently defined URLs section, then click Delete the selected URLs.

4.1.9 Customizing the Workspace View

Teaming enables you to customize the layout of your workspace. For more information, see Creating Custom Workspace Views in the Novell Teaming 2.0 Advanced User Guide.

4.1.10 Branding a Workspace

Branding a workspace is a good way to make the workspace more unique and identifiable. When you brand a workspace, the brand is also applied to all sub-workspaces and sub-folders.

For more information on branding, see Branding a Folder or Workspace in the Novell Teaming 2.0 Advanced User Guide.