You do not need to manually modify your landing page every time you want to replace an entry. Because it can be tedious to delete an entry and then add another one from the Add/Delete form in the Modify This Workspace page, Novell Teaming enables you to leverage the power of workflows to help keep your landing page up-to-date, with minimal manual effort.
For example, suppose that you are the manager of a particular product, and you want to use your team landing page to display the product’s earnings for the most recent quarter. You could reference a particular entry in the Quarterly Earnings folder, where all of the quarterly earnings for the product are stored; however, this would mean that at the end of each quarter you would need to manually delete the old entry from your landing page, and then add the new entry for the new quarter. Teaming provides an easier way: simply reference the Quarterly Earning folder from your landing page, and at the end of each quarter start the Publish workflow on the entry that contains the earning for that quarter. This displays on the team landing page the entry that contains the updated quarterly earnings.
When you are adding content to your landing page (as described in Section 6.3.2, Adding Content to Your Landing Page), if you display an entry that you might want to replace in the future, reference the folder where the entry resides instead of referencing the entry directly.
Navigate to your landing page.
In the Workspace toolbar, click > .
In the field above the workspace section, near the top of the page, click .
Click .
Specify the folder where the entry that you want to display resides.
In the field, specify 1.
By default, Teaming includes a workflow called Publish. This workflow can help you more easily manage what is displayed on your landing page.
If you are referencing a folder from your landing page (as described in Section 6.4.1, Point to the Folder Where the Entry Resides), and you have configured the landing page to display just one entry from the folder, you can use the Publish workflow to decide which entry you want to display on your landing page.
The most recent entry that you publish is the entry that is displayed on the landing page (published to the landing page).
Navigate to the folder where you want to enable the Publish workflow.
Click > .
The Configure Default Settings page is displayed.
In the section, select .
Click > .
Open the entry that you want to display on your landing page.
In the Entry toolbar, click > .
The entry where you most recently started the Publish workflow is now displayed on your landing page, replacing the entry that was previously displayed.