2.5 Searching for Information

Search functionality in Novell Teaming enables you to search for entries, places, or people. Search functionality is helpful if you are looking for a subject-matter expert, or if you want to see what information is available about a particular topic.

If you want to quickly navigate to a personal workspace, team workspace, or folder that you know exists on the Teaming site, use Teaming Find functionality.

Before you begin using Teaming Search functionality, you might want to view the short tutorial video, Using Search. To display the video, follow this link, then click Using Search.

The following topics describe Search functionality:

  • Section 2.5.1, Using Basic Search

  • Section 2.5.2, Using Advanced Search

  • Section 2.5.3, Searching for Deleted Items

  • Section 2.5.4, Saving and Reusing Searches

  • Section 2.5.5, Using the Search Results Page

  • Section 2.5.6, Search String Rules

2.5.1 Using Basic Search

When you perform a basic search, your search is case-insensitive. If you want to make your search case-sensitive, perform an advanced search.

  • Performing a Basic Search

  • Using Wildcards in Your Search

Performing a Basic Search

To perform a basic search:

  1. Type the words or quoted phrases into the Search field, then either press Enter on your keyboard, or click the Search icon Teaming Interface.

Using Wildcards in Your Search

When performing a search, Teaming supports the following wildcards:

Asterisk (*): You can insert an asterisk (*) after word fragments if you want Teaming to search for words that begin with what you typed; however, Teaming does not support putting an asterisk before word fragments.

For example, if you are searching for words that begin with “work,” such as “workspace” and “workshop,” you can type work* and Teaming returns all instances of words beginning with “work.” However, if you type *space, Teaming does not search for words ending in “space,” such as “workspace.”

Question Mark (?): You can insert a question mark (?) to replace any single character in your search.

For example, you can type t??e, and teaming returns all results containing the words “true,” “tree,” and so forth.

You cannot use a question mark as the first character in a search.

2.5.2 Using Advanced Search

Advanced Search enables you to narrow your search based on any or all of the following criteria:

Text: Enter the specific text that you are searching for.

Places: This section enables you to restrict your search to a particular place. Expand the tree by clicking the plus sign (+) next to the Home Workspace, then navigate to and select the workspace or folder that you want to search.

If you want Teaming to search every place below your selection in the Workspace tree, select Search All Sub Places.

Case Sensitive: Select this check box to make the text that you enter in the Text field case sensitive. For example, “Tree” does not match “tree,” “TREE,” and so on.

NOTE:When you select this option, your search must contain at least one upper-case character. If your search contains all lower-case characters, then the results of your search are not case sensitive. For example, “tree” matches “Tree,” “TREE,” and so on.

Search deleted items: Search for items that have been deleted. The search returns only items that have been deleted.

Presentation Options: Select how many results you want to display on each Search Results page, and how many words are displayed for each result.

Authors: Search for items based on the author.

Tags: Search for items that are tagged, whether they are community or personal tags. For more information on tags, see Section 3.7, Using Tags.

Workflow: Search for items that have a particular workflow applied to them.

Entry Attributes: Select the type of entry you are searching for, such as a blog entry, calendar entry, or comment.

Last Activity in Days: Select to search for items that have been active in the last 1, 3, 7, 30, or 90 days.

Creation Dates: Search for items based on when the items were created. In the fields provided, specify the start and end dates of the desired interval.

Modification Dates: Search for items based on when the items were last modified. In the fields provided, specify the start and end dates of the desired interval.

Item Type: Select the type of item you are searching for.

The following sections provide further information for using Advanced Search:

  • Adding Criteria

  • Accessing Advanced Search

Adding Criteria

If your search requires more than one criterion, click Add Another and Teaming provides another field for your use.

Click the X icon next to a criterion to remove it from the search.

Accessing Advanced Search

You can access the Advanced Search from either the navigation bar or from a search results page:

  • Navigation Bar

  • Search Results Page

Navigation Bar

  1. Click Advanced. (Located above the Search field.)

Search Results Page

  1. Click Advanced.

  2. If you want to provide more than the initially provided criteria, click Revise your Advanced Search query in the Summary of search criteria section.

2.5.3 Searching for Deleted Items

Teaming enables you to search for items that have been deleted from the Teaming site. After you find the deleted item that you’re searching for, you can view the item by clicking it. For information on how to undelete the item, see Section 4.1.3, Undeleting a Workspace, Section 5.3, Undeleting a Folder, or Section 7.9, Undeleting a Folder Entry. You can undelete the item only if you have appropriate rights. If you want to undelete the item but you do not have appropriate rights, contact the user who created the item and ask them to undelete it.

For more information on undeleting items in Teaming, see Restoring Deleted Items in the Novell Teaming 2.1 Advanced User Guide.

To search for a deleted item:

  1. Click Advanced, located above the Search field in the Navigation toolbar.

    The Advanced Search page is displayed.

  2. Select Search deleted items.

  3. (Optional) Narrow your search in any of the ways described in Section 2.5.2, Using Advanced Search.

    If you decide not to narrow your search, all items that have been deleted from Teaming are displayed.

    NOTE: Purged items cannot be displayed.

  4. Click Search.

2.5.4 Saving and Reusing Searches

Teaming enables you to save searches, so you can reuse them in the future.

  • Saving Your Search

  • Accessing Saved Searches

Saving Your Search

To save a search for later use:

  1. After you have performed a search that you want to save, provide a name in the Saved searches section of the main sidebar, on the left side of the page.

  2. Click Save.

Accessing Saved Searches

  1. Click the drop-down arrow next to the Search icon.

    Links to saved searches are displayed.

2.5.5 Using the Search Results Page

When the search finishes, the Search Results page is displayed. In the main section of this page, Teaming lists all of the results for your search. Also, Teaming provides tools in the main sidebar, and displays search criteria at the top of the right column, as described in the following sections:

  • Search Results

  • Tools

  • Quick Search

Search Results

In the main section of the right column, Teaming displays the results of your search. To view a result, click the name of the result. Results can be attachments, comments, or any type of Teaming entry.

Tools

The main sidebar provides the following tools to help make your search more efficient:

Recent Places: As you conduct searches, Teaming places links to each search in the Recent Places section of the main sidebar, so you can easily perform a recent search again. However, because Teaming saves only the most recently visited places and searches, use Saved searches for searches that you want to keep available.

Saved Searches: Provide a name for your current search and click Save. Later, in the navigation bar, you can click the drop-down arrow next to the Search icon and click the linked name of a saved search you want to perform again.

Top Ranked Places: Lists the places where your search topic is most often being discussed. Items at the top of the list are most relevant.

Top Ranked People: Lists the people who are most often contributing to the discussions about the topic for which you searched. Items at the top of the list are most relevant.

Tags: Shows tags that have been applied to matched items.

Quick Search

If your initial search did not yield the desired results, the Quick search section enables you to perform another search. Specify the topic to search for in the Text field, then click Search.

If you want to perform a more in-depth search, click Advanced.

2.5.6 Search String Rules

The rules for search strings are as follows:

Case Sensitivity: All basic searches in Teaming are case-insensitive. For example, “tree” matches “tree,” “Tree,” “TReE,” and so on. If you want to make your search case-sensitive, then you must perform an advanced search. For information on how to access Advanced Search, see Accessing Advanced Search.

More Than One Word: Teaming returns items that contain all words in the search string.

Quoted Phrase: Teaming returns items that match all words in order. Case sensitivity rules apply as described previously.

Exclusions: To exclude a word (do not return matches for items that contain this word), place a minus sign (-) in front of it. For example, “-tree” excludes all items containing “tree”, “Tree”, “TREE”, and so on.