Novell Teaming enables you to e-mail entries into folders. This is useful if for some reason you don’t have access to the Teaming site and still want to create an entry. You can also send text messages into folders, so when you don’t have access to a computer or the Internet, you can still capture thoughts and contribute to conversations.
To enable folders to receive entries via e-mail, complete the following sections:
The Teaming administrator should have enabled and configured the inbound e-mail server during the Teaming installation, as described in Enabling Inbound E-Mail
in the Novell Teaming 2.1 Installation Guide.
For information about enabling and configuring the inbound e-mail after the Teaming installation, see Reconfiguring the Teaming Site
in the Novell Teaming 2.1 Administration Guide.
For folders to be able to receive entries via e-mail, Teaming administrators need to enable the Teaming site to allow incoming e-mail.
For information on how to enable Teaming to allow incoming e-mail, see Disabling/Enabling Inbound E-Mail Postings
in the Novell Teaming 2.1 Administration Guide.
When you define a simple URL for a folder, Teaming creates a URL that enables you to quickly navigate to the folder, and also creates a corresponding e-mail address that users of the folder can e-mail to.
Navigate to the folder where you want to define the URL.
Click > .
In the section, specify the URL that you want to use to reference the folder in the field.
Click .
Select .
Click , then click .
You can now make entries to the folder by e-mail or by text-messaging your entry to the e-mail address that you created.
By default, only users with rights to create entries in a particular folder can e-mail entries into that folder.
Teaming enables you to view who has rights to create entries in a folder, grant rights to other Teaming users, or configure the folder to allow all users to create entries by e-mailing into it.
Navigate to the folder where you want to view who currently has rights to create entries in the folder.
In the Folder toolbar, click .
In the provided table, the section lists all of the users who have rights to create entries in the folder.
These are the users who have rights to e-mail entries into the folder.
You can grant other Teaming users rights to create entries in a folder.
For information on how to do this, see Section 4.2, Managing Access Control for Users and Groups.
You can enable your Teaming folder to receive e-mail entries from all users, regardless of whether they have access to create entries in the folder or not.
This enables e-mail entries to be submitted by anybody, inside or outside of the Teaming system. If you are worried about receiving spam messages in your folder, do not set up your folder to accept e-mail entries in the way described in this section.
Navigate to the folder where you want to enable all users to create entries via e-mail.
In the Folder toolbar, click > .
Ensure that is selected in the Inherit Role Membership section. If it is not, select , then click .
In the table, click .
In the provided field, use the Type-to-Find feature and specify E-mailing posting agent.
In the row, select the check box in the column.
Click > .
Now all users can create entries in this folder via e-mail, using the e-mail address that you created in Section 3.3.3, Enabling E-Mail Posting with a Simple URL.