3.2 Working with Folder Entry Types

3.2.1 Enabling Alternate Folder Entry Types

You can select the types of entries that you want to allow users to create in a certain folder. You can configure your folder to allow additional entry types, or you can change the current entry type. If you add additional entry types, users who submit entries into this folder can choose which type of entry they want to add, such as a task entry, calendar entry, and so forth.

  1. Navigate to the folder where you want to enable alternate entry types.

  2. In the Folder toolbar, click Manage > Configure.

    The Configure Default Settings page is displayed.

  3. In the Default Entry Types section, select the entry types that you want to allow users to create in the folder.

  4. Click Apply > Close.

If you enable additional entry types, users who submit entries into this folder can click Add in the Folder Entry toolbar, then use the drop-down list to choose the type of entry they want to add, depending on which types of entries you enabled on the folder.

Site administrators and folder owners can use the Form and View Designers functionality to create new entry types (custom forms), which then appear in this list. (When folder owners create new entry types, those entry types are listed in the Local Definitions section of this list.)

For more information on how to create custom entry types, see Section 9.0, Designing Custom Folder Entry Forms.

3.2.2 Recursively Applying Folder Entry Types

You can apply entry definition types to folders or entries that have already been created.

This feature must first be enabled by your Teaming administrator. If it is not enabled, it is not visible.

For information on how to enable this feature, see Entry Type Repair for Imported Files in Your Teaming 2.1 Site in Update in the Novell Teaming 2.1 Installation Guide.

Applying Definition Settings to All Sub-Folders

You can apply all definition settings of a parent folder to all sub-folders.

  1. Select Change contained folders to inherit this folder’s definitions.

  2. Click Apply.

All definition settings on the Configure Default Settings page are applied to all sub-folders.

Applying Definition Settings to Existing Entries

If you have previously added entries to this folder and the entry definition type does not match that of the other folder entries (for example, you might have a Blog folder that contains primarily Blog definition types, but some of your entries are currently displayed as Discussion definition types), you can use this section to change the definition settings to make all folder entries the same.

  1. Select Change contained folders to inherit this folder’s definitions, then select Change contained entries to be of the following entry type.

  2. In the drop-down list, select the entry type that you want to apply to all existing entries in the folder.

    To add entry types to this drop-down list, select the entry types in the Default Entry Types section, then click Apply.

  3. Click Apply.