Novell Doc: Novell Vibe 3.2 User Guide - Creating a Folder Entry

7.1 Creating a Folder Entry

Novell Vibe enables you to create folder entries in any folder where you have appropriate rights. If you do not have appropriate rights in a folder, you are not able to create an entry as described in this section.

Navigate to the folder where you want to create the entry.
In the Folder Entry toolbar, click the appropriate item to add the entry. For example, to add a blog entry in the Blog folder, click New Blog Entry.

The Blog Entry page is launched.
Specify the appropriate information in the Entry page. For more detailed information on the fields, see Section 7.1.1, Filling In the Entry Form.
Click OK.

The entry is added to the folder.

7.1.1 Filling In the Entry Form

Although the process for creating a folder entry is similar for each type of entry (file entry, calendar entry, discussion entry, etc.), the Entry form can vary considerably.

Because Vibe is highly customizable, field names in the Entry form can be defined and changed by Vibe administrators and other Vibe users who create forms. This section contains a list of named fields for the various default entry types. For more information on creating custom forms, see Designing Custom Folder Entry Forms in the Novell Vibe 3.2 Advanced User Guide.

Title: Provide a title for the entry.

Location: Specify the location for the event.

Description: Provide a description of the entry. This is the body of the entry where you add the main content. Descriptions can be simple text, or it can be more complex, with tables, videos, and more. For more information on creating an entry description, see Section 7.1.2, Composing an Entry Description.

Event: Specify the start and end time, whether you want the entry to adjust for the time zone of attendees, how you want your status to be displayed during this event (Free, Busy, Tentative, or Out of Office), and if you want the entry to repeat (Does not repeat, Daily, Weekly, Monthly, or Yearly).

Time Period: Specify the start time, end time, and duration of the task. You can specify only a start time, a start time and an end time, a start time and a duration, or only a duration. For more information, see Section 6.11.5, Creating Linked Tasks.

Priority: Specify the priority of the entry.

Attendee: Specify individual attendees whom you want to invite to the calendar event.

Clipboard User Names: Use names that are on your clipboard to invite users to the event. For more information about the Vibe clipboard, see Section 9.5, Using the Vibe Clipboard.

Groups: Specify groups that you want to be associated with the entry. When you specify a group, each member of the group is associated with the entry. For example, if you are scheduling a meeting and you specify a group to attend the meeting, each member of the group is considered to be an attendee.

Teams: Specify teams that you want to be associated with the entry. When you specify a team, each member of the team is associated with the entry. For example, if you are assigning a task to a team, each member of the team is responsible for completing the task.

Send an E-Mail Notification to Assignees/Attendees: Select this option if you want Vibe to send an e-mail notification and iCal task/appointment to all of the users, groups, or teams that you associated with the entry.

For more information on iCal functionality in Vibe, see Section 2.15, Synchronizing Tasks and Calendars to a Desktop Application.

Status: Select the current state for the task, such as In Process, Completed, and so forth.

Completed: Select the percentage of the task that is complete.

Attachments: Enables you to browse your file system and attach a file to the entry. Click Add more files to add additional attachments.

Photo: Enables you to browse to and upload a photo.

Due Date: The last day the entry is active.

Survey: Enables you to set parameters for your survey, such as whether to allow multiple answers, single answers, or written replies, who can see the vote results before the survey is due, who can see vote results after the survey is due, and who can see participant names. It also provides an option to allow voters to change or remove their votes.

For more detailed instructions on creating a survey, see Creating a Survey.

Subscribe to This Entry: You can configure Vibe to send you notifications when activity takes place in this entry. For more information, see Section 2.11, Subscribing to a Folder or Entry.

Send E-Mail When Entry is Submitted: To ensure that certain co-workers are aware of your entry, you can send them an e-mail directly from Vibe, notifying them that an entry has been created. For more information, see Section 9.4, Filling Out the Send E-Mail Page.

7.1.2 Composing an Entry Description

Entry descriptions can be simple text, or they can be more complex, with tables, videos, and more. The following table describes some of the non-obvious options that are available when creating an entry description:

Icon	Function
	Enables you to view and edit the HTML source code for the entry description.
	Expands the editor to display more options for editing the entry description.
	Inserts a horizontal line into the entry descrition.
	Links to an external Web page. For more information, see Section 7.2.3, Linking to an External Page on the Web.
	Breaks a link that has been created to an external Web page.
	Highlights selected text.
	Inserts a table. Other icons are available to insert new rows, delete rows, merge cells, and so forth. To insert a table within a table, create the second table, then select it and drag it into the desired cell of the first table.
	Pastes text that is currently on the system clipboard into the editor as plain text.
	Pastes text that you copied from Microsoft Word into the editor.
	Reverts your most recent change.
	Adds back any change that you have reverted.
	When selected, words you type are displayed as subscript.
	When selected, words you type are displayed as superscript.
	Displays a pallette of custom characters that you can select and insert into the editor.
	Removes formatting for selected text.
	Inserts an anchor into the selected location of the editor. An anchor is a bookmark inside the editor that you can use to link directly to.
	Cleans up HTML code that you copied in from another source.
	Inserts an image into the editor. For more information, see Section 7.17, Displaying Images in a Folder Entry.
	Inserts a link to another Vibe entry or folder. For more information, see Section 7.2, Linking to a Folder or Folder Entry.
	Inserts a YouTube video into the editor.