3.2.1 Understanding Personal Workspaces

When you create your Novell Vibe site, a workspace named Personal Workspaces is automatically created.

Initially, clicking the Workspace tree icon and expanding Personal Workspaces lists only two personal workspaces, even after you have created Vibe users, as described in Adding Users to Your Vibe Site in Basic Installation in the Novell Vibe 3.4 Installation Guide.

Users’ workspaces appear in the Workspace tree after the users log in for the first time. To see a list of all users in the Vibe system regardless of whether they have logged in, click Personal Workspaces.

You can manually add Vibe users from this user list, as described in Section 19.3, Listing Vibe Users.

You can also create new Vibe users by using the method described in Creating a User in Basic Installation in the Novell Vibe 3.4 Installation Guide.

As the Vibe administrator, you can access any user’s personal workspace by clicking it in the user list.

Before the user has logged in, the user’s personal workspace includes only very basic information.

After the user has logged in, more information displays in the personal workspace; it is ready for the user to personalize.

For information on how users can customize and populate their personal workspaces, see Setting Up Your Personal Workspace in the Novell Vibe 3.4 User Guide.

3.2.2 Customizing the Default Personal Workspace View

As a Vibe administrator, you have the ability to customize the default view for all personal workspaces in your Vibe site.

3.2.3 Enabling Users to Create Landing Pages on Personal Workspaces

By default, Vibe users cannot create a landing page on their personal workspaces. However, as a Vibe administrator, you can enable landing page creation on personal workspaces.

For information on how to add other elements and layout options to this user workspace landing page view, see Creating Custom Folder Views in the Novell Vibe 3.4 Advanced User Guide.

3.2.4 Customizing the Default User Profile View

The default user profile view is the view that appears in a user’s profile in the personal workspace. When you customize the default user profile view, you modify the information that is displayed in all user profiles.

The default user profile view was expanded in Vibe 3 to rival other professional knowledgebases such as LinkedIn. Users can include more information to share with their colleagues, such as education, qualifications, and competencies.

If you are updating your Vibe site from a version prior to Vibe 3 to Vibe 3 or later and you modified the user profile definition in your previous Vibe version, you do not see the new user profile when you upgrade to Vibe 3 or later. In order to see the new user profile, you need to reset your profile user definition. For information about how to reset your definitions, see Resetting Your Definitions in Update in the Novell Vibe 3.4 Installation Guide.

You can customize the default user profile view to include custom fields. If you want to customize the user profile view, then you must also customize the user profile form. The view is what users see when they view a user profile; the form is what users fill out when they edit their user profiles. You must design both the form and view of the user profile in order for the elements to be displayed in the user profile view.

Designing the User Profile Form

The user profile form is what a users see when they edit their user profile in Vibe. For example:

To modify the information that is displayed in the user profile form that users fill out when they edit a user profile:

1. Log in as the Vibe administrator.

2. Click the Administration icon in the upper right corner of the page.

   The Administration page is displayed.

3. Under System, click Form/View Designers.

   

4. Expand Profile View, then click User.

5. Expand Profile Form Definition, then click Form.

6. Click Modify.

   

7. In the Form Name field, provide a name for the form.

8. In the Type field, select Profile Form with Nothing Included.

   This allows you to add elements anywhere inside the view. If you do not select this option, you can add elements only after the last element in the default view.

9. Click OK.

10. Expand Profile Form Definition, then click Form.

11. Depending on how you want to modify the profile form, continue with one of the following sections:

• Adding Elements to the Form

• Modifying Elements within the Form

Adding Elements to the Form

1. Expand Profile Form Definition, then click Form.

2. In the Form dialog box, click Add to add an element or layout option to the view.

   You can add any of the elements and layout options that are described in Workspace Form Elements and Understanding Layout Options in the Novell Vibe 3.4 Advanced User Guide.

3. Continue with Designing the User Profile View to create the user profile view that users will see when they view a user profile.

Modifying Elements within the Form

1. Expand Profile Form Definition, then expand Form.

2. Click the element that you want to modify.

   Depending on the element that you click, you can copy, delete, modify, or move the element. You can also add sub-elements.

3. In the dialog box on the right side of the page, click the action that you want to perform, then follow the on-screen instructions.

4. Continue with Designing the User Profile View to create the user profile view that users will see when they view a user profile.

Designing the User Profile View

After you have designed the user profile form, as described inDesigning the User Profile Form, you can modify the user profile view. The user profile view is what a user sees when the user views a user profile in Vibe. For example:

To modify the information that is displayed in the user profile view that users see when they view a user profile:

1. Log in as the Vibe administrator.

2. Click the Settings icon in the upper right corner of the page, then click the Administration Console icon .

   The Administration page is displayed.

3. Under System, click Form/View Designers.

   

4. Expand Profile View, then click User.

   The User Designer page is displayed.

   

5. Expand Profile Standard View to view a list of all the elements and layout options that currently exist in the view.

6. Depending on how you want to modify the profile view, continue with one of the following sections:

• Adding Elements to the View

• Modifying Elements within the View

Adding Elements to the View

1. Click Profile Standard View.

2. In the Profile Standard View dialog box, click Add to add an element or layout option to the view.

   You can add any of the elements and layout options that are described in Workspace View Elements and Understanding Layout Options in the Novell Vibe 3.4 Advanced User Guide.

Modifying Elements within the View

1. Click the element that you want to modify.

   You can copy, delete, modify, or move the element. You can also add sub-elements.

2. In the dialog box on the right side of the page, click the action that you want to perform, then follow the on-screen instructions.

3.2.5 Adding LDAP Elements to the User Profile View

If there is information in your LDAP source that does not have a corresponding element in Vibe, and you want that information to be displayed in the Vibe user profile view, you can create an element in the profile view as described in Section 3.2.4, Customizing the Default User Profile View. After you have created the element, you can synchronize it with the corresponding information from LDAP, as described in Section 19.1.2, Synchronizing Additional LDAP Attributes.

3.2.6 Customizing the Default Profile Quick View

The Profile Quick View is displayed when you click a user’s Presence icon in Vibe.

Presence is displayed in the following locations in Vibe:

To modify the information that is displayed in the Profile Quick View: