20.7 Deleting a Vibe User

When users no longer need access to your Vibe site, you have two options to revoke their access to the Vibe site: disabling or deleting their Vibe user accounts.

IMPORTANT:OpenText recommends that you disable user accounts instead of deleting them. When you delete a user account, the account can never be re-activated. If there is the slightest possibility that the user might return to your Vibe site, disable the user account rather than deleting it. Disabled accounts do not count as a licensed user. For information on how to disable a user, see Disabling Vibe User Accounts.

When you delete a user, the following user information is deleted and cannot be recovered:

  • All profile information, including profile pictures

  • Access controls to workspaces and folders

Entries and information that the user contributed are preserved even after the user is deleted.

How you delete a user depends on how you originally created the user.

20.7.1 Deleting a Local User

Any user account that has been created manually (not created by the LDAP synchronization process) can be deleted as described in this section. To delete a user account that was created by the LDAP synchronization process, see Deleting an LDAP User.

IMPORTANT:If you delete user accounts that were created by the LDAP synchronization process without following the instructions in Deleting an LDAP User, new users with the same name are created the next time the users log in or the next time the LDAP synchronization occurs.

  1. Log in to Vibe as the Vibe administrator.

  2. Click your linked name in the upper right corner of the page, then click the Administration Console icon .

  3. In the Management section, click Users.

  4. Select the users whose accounts you want to delete, then click Delete.

    The Delete Users dialog box is displayed.

  5. Select Move user workspaces to trash if you want the workspaces to be recoverable.

    or

    Select Delete user workspaces to permanently delete the workspaces. You then have an additional option to Delete user object.

    The first option deletes only the user’s personal workspace. The user account remains on the system, and the user can still log in, create a new workspace, and so on.

    The second option also removes the user account from the system, so that the user no longer exists on the system, can’t log in, and so on.

  6. Click OK.

20.7.2 Deleting an LDAP User

User accounts can be synchronized to the Vibe site with an LDAP directory. While you can delete Vibe user accounts, OpenText recommends that you disable them, as described in Disabling Vibe User Accounts.

If you decide to delete Vibe user accounts, it is safer to manually delete them rather than deleting them through the LDAP synchronization process.

Manually Deleting User Accounts That Are Being Synchronized through LDAP

Following is the preferred method for deleting user accounts from the Vibe site that are being synchronized from an LDAP directory:

  1. In your LDAP directory, modify the User objects that you want to delete from the Vibe site so that the User objects no longer match the LDAP synchronization criteria that you previously set.

    For information about setting LDAP synchronization criteria, see Synchronizing Users and Groups from an LDAP Directory.

  2. In Vibe, manually delete the user accounts, as described in Deleting a Local User.

    Because user accounts that are deleted cannot be recovered, you should make sure you know exactly which users you are deleting, and the only way to be sure is by manually deleting them.

Configuring LDAP to Automatically Delete User Accounts

IMPORTANT:While it is possible to configure LDAP synchronization to automatically delete Vibe users and workspaces, this should be avoided because it might result in unwanted deletion of users. For example, if the LDAP context is entered incorrectly and none of the users match the incorrect LDAP context, all of the users would be permanently deleted.

For more information about how to configure the LDAP synchronization to automatically delete Vibe users and workspaces, see Configuring LDAP Synchronization.