7.4 Managing Shares

As the Vibe administrator, you are in control of all shared items in the Vibe system. You can view who has shared items, what items have been shared, what access rights have been granted via the share, and so forth. Furthermore, you can modify share rights for existing shares or delete existing shares.

You can manage shares through a management interface, where you can filter by user, file, folder, or all shares. Or, you can manage shares for individual folders and files as you encounter them in the Vibe site.

Users are not notified about changes that you make to shared items.

7.4.1 Managing Shares for the Vibe Site

You can manage all active shares in the Vibe system with the Manage Shares dialog box in the administration console. You can filter shares by individual users, files, or folders. Or, you can view all active shares in the Vibe system.

  1. Log in to the Vibe site as the Vibe administrator.

    1. Launch a web browser.

    2. Specify one of the following URLs, depending on whether you are using a secure SSL connection:

      http://Vibe_hostname:8080
https://Vibe_hostname:8443

      Replace Vibe_hostname with the hostname or fully qualified domain name of the Vibe server that you have set up in DNS. If you configured the HTTP ports correctly during installation, you do not need to include the port number in the Vibe URL.

      Depending on how you have configured your Vibe system, you might not be required to enter the port number in the URL. If you are using NetIQ Access Manager, the Vibe login screen is not used.

  2. Click the admin link in the upper-right corner of the page, then click the Administration Console icon .

  3. Under Management, click Shares.

    The Manage Shares dialog box is displayed.

  4. In the Find share items by drop-down list, select one of the following options by which you want to manage shares:

    User: Begin typing the name of a user in the User field, then select the user name when it appears in the drop-down list. All active shares from that user are displayed in the table.

    File: Begin typing the name of a file in the File field, then select the file name when it appears in the drop-down list. All active shares associated with that file are displayed in the table.

    Folder: Begin typing the name of a folder in the Folder field, then select the folder name when it appears in the drop-down list. Or click the Browse icon next to the Folder field and browse to the folder. All active shares associated with that folder are displayed in the table.

    Find all shares: Displays all active shares in the Vibe system.

  5. (Optional) Change the access control settings, expiration date, and note for a shared item.

    For more information about these options, see Sharing Entries, Folders, and Workspaces in the OpenText Vibe 4.0.8 User Guide.

  6. (Optional) Remove a user or group’s access to a shared item by selecting the share that you want to remove, then clicking Delete.

  7. Click OK.

7.4.2 Managing Individual Shares

As the administrator, you can manage shares for individual entries, folders, or workspaces as you encounter them in the site.

  1. In a workspace or folder, click the Configure icon next to the workspace or folder title, then click Manage Shares.

    or

    In a folder or an area such as your Shared with Me area, click the drop-down arrow next to the entry, then click Manage Shares

    The Manage Shares dialog box is displayed.

  2. (Optional) Change the access control settings, expiration date, and note for a shared item.

    For more information about these options, see Sharing Entries, Folders, and Workspaces in the OpenText Vibe 4.0.8 User Guide.

  3. (Optional) Remove a user or group’s access to a shared item by selecting the share that you want to remove, then clicking Delete.

  4. Click OK.