4.5 Sharing with People Outside Your Organization

NOTE:This functionality must first be enabled by your Vibe administrator before you can share with users outside your organization.

Vibe enables you to designate specific users who are not part of your organization and grant them access to view and collaborate on your corporate entries, folders, and workspaces.

When you share an item with a user external to your organization, a Vibe account is automatically created for that user by using the user’s email address. The user must then register on the Vibe site.

4.5.1 Logging in As an External User to See a Shared Item

When a user external to the Vibe site receives a shared item, a Vibe account is automatically created for that user by using the user’s email address.

The user must then register on the Vibe site in order to log in.

At least one unexpired item must be shared with you for you to be able to log in to the Vibe site.

  1. In the email notification that you received notifying you about the shared item, click the link to the shared item.

  2. On the Vibe login page, specify your first and last name, then create a password. Your User ID is your email address where the shared item was sent and cannot be changed.

  3. Click Register.

    You are authenticated to the Vibe system, and the shared item is displayed.

  4. (Optional) In addition to items that have been shared with them, external users can view all items that have been made publicly available by clicking Public in the sidebar.

    The ability to make files and folders available to the public must be enabled by your Vibe administrator.

4.5.2 Making Files Accessible to the Public

You can make files and folders available for public access outside your organization. For information about how to share files or folders with the public, see Sharing Entries, Folders, and Workspaces.

The following types of users can see items that have been shared with the public:

  • All internal users

  • Users who log in to the Vibe system as the Guest user

    Users who do not have a Vibe user account can enter the Vibe site as a guest user (as described in Accessing Vibe from a Web Browser) and view all items that have been shared with the public.

NOTE:External users do not have access to view items that have been shared with the public. In order for external users to view items that have been shared with the public, they must log in to the Vibe site as the Guest user.