6.14 Configuring Folder Columns

Vibe enables you to configure table columns in folders where these columns appear. Folders that display columns by default are Files folders, Mirrored Files folders, and Discussions folders.

You can configure any type of folder to display folder columns by changing the folder view to be a Files, Mirrored Files, or Discussions folder view, as described in Changing the Folder View.

6.14.1 Showing and Hiding Columns

By default, the following columns are available:

  • Title: Displays the title of the entry.

  • Comments: Displays how many comments have been made on the entry.

  • Size: Displays the file size of the entry.

  • Download: enables you to download the file to your local workstation.

  • VIEW: enables you to view the file in the HTML format.

  • State: Shows the workflow state of the file.

  • Author: Displays the author of the entry.

  • Date: Displays when the entry was last modified or commented on.

You can add the following columns:

  • Number (No.): Displays the number of the entry (“1” indicates that the entry was created first).

  • Rating: Displays the rating that users have given the entry.

To show or hide table columns in the Files folder:

  1. Navigate to the folder where you want to show or hide the table columns.

  2. Click the Configure icon next to the Filter List, then click Edit Column Layout.

    The Edit Column Layout dialog box is displayed.

  3. Select Show for the columns that you want to show, and deselect Show for those you want to hide.

  4. (Optional) Select Set the default folder columns for all users if you want all users to see only the columns that you have selected.

  5. Click OK.

6.14.2 Renaming Columns

  1. Navigate to the folder where you want to rename the table columns.

  2. Click the Configure icon next to the search field, then click Edit Column Layout.

  3. In the Custom Label field next to the column that you want to rename, specify the new column name in the available field.

  4. (Optional) Select Set the default folder columns for everyone if you want all users to see only the columns that you have selected.

  5. Click OK.

6.14.3 Reordering Columns

  1. Navigate to the folder where you want to reorder the table columns.

  2. Click the Configure icon next to the search field, then click Edit Column Layout.

  3. Select the column you want to reorder.

  4. Click the Up Arrow and Down Arrow icons in the Order column to move the column up or down.

  5. (Optional) Select Set the default folder columns for everyone if you want all users to see only the columns that you have selected.

  6. Click OK.

6.14.4 Adjusting the Column Width

  1. Navigate to the folder where you want to resize the table columns.

  2. Click the Configure icon next to the search field, then click Edit Column Sizes.

  3. Click and move the slider for the column you want to resize.

  4. When the column is the desired width, release the mouse.

6.14.5 Restoring Column Defaults

You can restore the column defaults if you have made changes to the columns that you no longer want to retain.

  1. Navigate to the folder where you want to reorder the table columns.

  2. Click the Configure icon next to the search field, then click Edit Column Layout.

  3. Click Restore Default Settings.