Automating Index and Server Maintenance

You can eliminate a lot of manual work in keeping indexes up to date by using Web Search's index scheduling feature. Because the Web and file content you have indexed will eventually change, you can direct Web Search to update your indexes on specific dates and at specific times or intervals.

Adding a Scheduled Event

1. After selecting a search server from the Virtual Search Server List, click Scheduling in the left frame of Web Search Manager.

2. Click Add Event.

3. Specify the month, days, days of the week, or time (in hours and minutes) when you want Web Search to run the event.

   HINT:  To select multiple dates and times, hold down the Ctrl key and click all of the items you want added. To select consecutive items, click the first item and then hold down the Shift key and click the last item.

4. Select the type of operation you want performed on your indexes.

   • Update: Web Search identifies new content on Web or file servers and updates the index.
   • Optimize: Web Search improves searching performance by removing unnecessary content and making the index file more compact.
   • Regenerate: Web Search replaces the existing index with a newly generated one.

5. In the Perform Operations On column, determine whether you want the chosen operation performed on all indexes or only on specified ones.

   HINT:  If you have large indexes, you might consider creating multiple events that update your indexes at varied times. Doing so will minimize CPU utilization. By default, Web Search supports up to 5 simultaneous indexing sessions. All other indexes will wait until a previous index job has completed. You can control the number of simultaneous indexing jobs from Services Settings (see General Services Settings).

6. Click Apply Settings.

Editng or Deleting an Event

1. After selecting a virtual search server from the Virtual Search Server List, click Scheduling in the left frame of Web Search Manager.

   HINT:  If no events have been scheduled, refer to the procedure above for adding a scheduled event.

2. To edit a scheduled event, click Edit in the row of the event you want to modify.

3. Make the desired changes and click Apply Settings.

4. To delete a scheduled event, click Delete in the row of the event you want to delete.

5. Click Delete Event to confirm the deletion, or click Cancel Deletion.