2.1 Creating and Managing a Team Workspace

Team workspaces help you and your team work together to accomplish tasks and meet objectives.

As the owner of a workspace, you are primarily responsible for workspace administration. You can create other containers for information (sub-workspaces and folders), adjust access control to determine who can do what in the workspace, and provide some initial content to assist team members with getting started.

For information about how to perform basic management tasks on a team workspace, such as creating the workspace, adding team members, and sending email to team members, see Managing a Team Workspace in the OpenText Vibe 4.0.8 User Guide.

2.1.1 Allowing Visitors to Your Team Workspace

By default, only team members can view and participate in the workspaces and folders contained in the team workspace. There might be times when you want to allow other people to visit your team workspace (which, by default, means that they can read entries and comment on them, but they cannot create entries).

To allow visitors to your team workspace:

  1. Navigate to the team workspace where you want to allow visitors.

  2. Click the Configure icon next to the workspace title, then click Access Control.

    Vibe displays the Configure Access Control page for the team workspace.

  3. Ensure that the workspace is not inheriting its access control settings. Select the no radio button, then click Apply.

  4. (Conditional) If Visitor is not already a column in the provided table, click Add a Role > Visitor:

  5. On the left side of the table, click Add a User, then use the type-to-find functionality to select the name of the person you want to add as a visitor to the team workspace.

  6. In that new user’s row, select the check box in the Visitor column.

  7. Repeat Step 5 and Step 6 until you have added all your visitors.

  8. Click Save Changes > Close.

The people who now have the Visitor role can view your team workspace and add comments to existing entries. They cannot create new entries.

For more information on managing access control, see Section 4.2, Managing Access Control for Users and Groups.

2.1.2 Using Team Workspaces to Create Hierarchies

Team workspaces in Vibe can be used to organize information inside of existing workspaces, which creates different levels of hierarchy within a workspace.

You can also use other types of workspaces to create hierarchies. For information on the advantages and disadvantages of using each type of workspace, see Section 2.7, Creating Workspace Hierarchies.