3.9 Working with Mirrored Folders
A mirrored folder is a library folder within OpenText that is synchronized with a folder located on a system drive outside of Vibe. When you perform basic actions (adding subfolders and files, modifying files, deleting folders and files) by using the Vibe interface or by accessing the file on the drive, the change is reflected in the other interface. The advantage to using mirrored files is that you can apply Vibe tools to files on a drive, including tools such as text search, workflow, and discussion (in the form of comments applied to the entry in the library folder).
For information about setting up mirrored folders for your Vibe site, see Configuring Mirrored Folder Resource Drivers
in Advanced Installation and Reconfiguration
in the OpenText Vibe 4.0.8 Installation Guide.
Vibe supports two types of external folders:
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A directory on a file system
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A folder on a WebDAV server
When you mirror a folder, the action cannot be undone.
3.9.2 Creating a Mirrored Folder
Ensure that you meet the prerequisites discussed in Section 3.9.1, Prerequisites.
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Navigate to the workspace where you want to set up the Mirrored Files folder.
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Click the icon
next to the workspace title, then click . -
Provide a title for the folder in the field.
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Select in the section, then click .
After you create a Mirrored Files folder, you need to configure it. For information on how to do this, see Section 3.9.3, Configuring a Mirrored Folder.
3.9.3 Configuring a Mirrored Folder
After you create a Mirrored Files folder, you need to configure it.
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Select the Mirrored Files folder that you created in Section 3.9.2, Creating a Mirrored Folder.
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Click the icon
next to the folder title, then click . -
Specify the following information:
Resource Driver: Use this drop-down list to select the file on the external file system that you want the Mirrored Files folder to mirror.
You can select only files that your Vibe administrator has configured to be used as mirrored files.
Resource Root Path: This is the file path to the folder that you selected in the Resource Driver field.
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Click .
3.9.4 Synchronizing a Mirrored Folder
After you have configured your mirrored folder to mirror the appropriate files, as described in Section 3.9.3, Configuring a Mirrored Folder, you need to synchronize the Vibe Mirrored Files folder with the external folder that it is mirroring.
Vibe lets you manually synchronize your mirrored folder, or set up an automated synchronization schedule for it.
Manually Synchronizing a Mirrored Folder
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Navigate to the Mirrored Files folder that you want to synchronize.
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Click the icon
next to the folder title, then click .The Vibe Mirrored Files folder is synchronized with the external folder that it is mirroring.
Setting Up a Synchronization Schedule for a Mirrored Folder
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Navigate to the Mirrored Files folder that you want to synchronize.
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Click the icon
next to the folder title, then click .The Schedule Mirrored Folder Synchronization page is displayed.
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Specify the following information:
Enable Scheduled Synchronization: Select this check box to enable scheduled synchronization. If you do not select this check box, the scheduled synchronization is not activated.
Every Day: Select this option if you want your mirrored folder to be synchronized every day.
Weekly: Select the days when you want your mirrored folder to be synchronized. (You can select multiple days.)
At Time: Specify the time that you want your mirrored folder to be synchronized.
If you select this option, your mirrored folder is synchronized only once per day.
Repeat Every: Select the hourly interval when you want your mirrored folder to be synchronized.
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Click > .
3.9.5 Deleting a Mirrored Folder
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Navigate to the Mirrored Files folder that you want to delete.
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Click the icon
next to the folder title, then click .The Delete This Folder page is displayed.
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Select .
If you do not select this option, the folder and its contents are removed from Vibe only, and are restored in the next synchronization.
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Click .
NOTE:Undeleting files that have been deleted through a mirrored folder is not supported in Vibe. Files that are deleted through a mirrored folder cannot be recovered.
For more information on undeleting items in Vibe, see Section 14.0, Restoring Items from the Trash.
3.9.6 Mirrored Folder Tips
Consider these tips when working with mirrored files:
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When you specify the path to the system folder, specify the full (absolute) path to the folder.
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After creating the mirrored folder, you cannot alter the path name, and you cannot reconfigure the Vibe library folder to be a non-mirrored folder.
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To initialize the new mirrored folder, click the icon
next to the folder title, click , then use the Synchronize tool. -
Do not attach additional files to entries in a mirrored folder. Behavior regarding additional attachments is unpredictable.
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When you delete a file on the server, Vibe deletes the entire entry in the library folder (not just the attached file).
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When you add sub-folders to a mirrored folder in Vibe, sub-folders are added to the folder in the other system.
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When a Mirrored Files folder is exported, the content that the folder is mirroring is preserved when the file is imported. However, the content is no longer mirrored from the original location. Instead, it is stored within the Vibe database, the same as any other Vibe content. Only Vibe administrators can import and export workspaces and folders.