15.9 Checking In Documents

Use Check In to check in documents you have checked out. After you check in a document, the document is unlocked in the library and other users can modify it.

You can check in individual documents, or you can check in multiple documents. The documents you check in can be in any location.

If one or more checked-out documents are selected when you click Check In, GroupWise displays the selected documents in the Documents to be checked in list box. If no checked-out documents are selected, GroupWise displays a warning and then displays all the documents you have checked out in the list.

There are four check-in methods:

Check-In Method

What It Does

Check In and Move

Moves the document to the library and deletes it from the check-out location. For more information, see Section 15.9.3, Checking In a Document and Deleting It from the Check-Out Location.

Check In and Copy

Copies the document back to the library and leaves a copy in the check-out location. For more information, see Section 15.9.1, Checking In a Document and Leaving a Copy in the Check-Out Location.

Check In Only

Checks in the document but does not update the document in the library with any changes you made to the checked-out version. For more information, see Section 15.9.2, Checking In an Unchanged Document.

Update Without Checking In

Updates the document in the library with any changes you have made, but does not unlock the document. For more information, see Section 15.7.4, Updating a Checked-Out Document without Checking It In.

When you check in a document, you can specify which version you want the document checked in as. There are three possible versions:

Version to Check In

What It Does

Checked-Out Version

Updates the version of the document that you are checking in.

New Version

Creates a new version of the document.

New Document

Creates a document and lets you specify new document properties for it.

For more information about checking in a document and creating a new version, see Section 15.9.4, Checking In a Document and Making It a New Version.

15.9.1 Checking In a Document and Leaving a Copy in the Check-Out Location

  1. Right-click the document reference in your Mailbox.

  2. Click Check In.

    Check-In dialog box

  3. Click the Check in method drop-down list, then click Check in and copy document.

  4. Click the Check in as drop-down list, then click a version.

  5. In the Checked out location and filename field, specify the path and file name of the document you are checking in.

  6. Click Check In.

15.9.2 Checking In an Unchanged Document

  1. Right-click the document reference in your Mailbox.

  2. Click Check In.

  3. Click the Check in method drop-down list, then click Check in only.

  4. Click Check In.

GroupWise checks in the document without saving changes made while the document was checked out.

15.9.3 Checking In a Document and Deleting It from the Check-Out Location

  1. Right-click the document reference in your Mailbox for the document you want to check in.

  2. Click Check In.

  3. Click the Check in method drop-down list, then click Check in and move document.

  4. Click the Check in as drop-down list, then click a version.

  5. In the Checked out location and filename field, specify the path and file name of the document you are checking in.

  6. Click Check In.

15.9.4 Checking In a Document and Making It a New Version

  1. In your Mailbox, right-click the document reference you want to check in and make a new version.

  2. Click Check In.

  3. Click the Check in method drop-down list, then click a check-in method.

  4. Click the Check in as drop-down list, then click New Version.

  5. In the Checked out location and filename field, specify the path and file name of the file you are checking in.

  6. Click Check In.

  7. Type a description for the new version of the document.

  8. Click OK.