7.1 Quickly Finding Items in a Folder
If the folder you are in (for example, your Mailbox or Calendar) contains many items, you might have a difficult time finding just one of them. Find lets you list items by sender and by text in the field. It also lets you display items according to specific search criteria, including received items, sent items, posted items, draft items, by category, or with attachments.
When you use Find, all items that do not match the search criteria you select are hidden from view. Find does not actually move or delete items from the folder; it displays certain items based on the search criteria you specify. When you clear the search criteria, the hidden items are displayed again.
When you use Find, GroupWise searches the sender, recipients, and the message subject for the specified word or phrase. Find does not search message text or attachments.
7.1.1 Finding Items
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Open the folder you want to search.
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Type a word or phrase in the field in the Item List header.
The word or phrase can be any string of consecutive characters contained in the item you are trying to find. Find searches on subject, sender, or recipient.
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Choose the item you want from the displayed list of items.
To provide search criteria:
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Open the folder you want to search.
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Click .
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Select the desired search criteria.
In Folder Name folder: Specify information related to the sender, recipient, subject, message, attachment, or category of the items you want to find.
Folders and Libraries: Specify whether you want to find items in all folders, default libraries, or all libraries.
In Contacts: Specify the contacts that you want to find.
Categories: Specify the category of items you want to find. The initial choices are the default categories of , , , and . Click to list additional choices.
Item Type: Select the type of items you want to find: received items, sent items, posted items, or draft items.
Items with Attachments: Select this option to display only items that have attachments.
You might want to limit a find by specifying additional criteria. For more information, see Narrowing a Global Find.
The
icon indicates that search criteria are in effect. Click the icon to clear the search criteria and display all items in the folder.
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Choose the item you want from the displayed list.
7.1.2 Finding Contacts
You do not need to open an address book to find a contact.
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Open the Contacts folder.
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Type a name in the field in the Item List header.
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Choose the contact you want from the displayed list of items.
To provide search criteria:
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Open the Contacts folder.
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Click .
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Select the types of contacts you want to search for: contact, group, resource, or organization.
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Specify information related to the display name, email address, last name, first name, organization, department, or category of the contact you want to find, then click .
The
icon indicates that search criteria are in effect. Click the icon to clear the search criteria and display all contacts in the folder.
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Choose the contact you want from the displayed list.
7.1.3 Clearing a Find
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In the field in the Item List header, click
to clear the current search criteria and display all items in the folder.
7.1.4 Creating and Saving a Find
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Open the folder you want to search.
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Provide search criteria as described in Section 7.1.1, Finding Items or Section 7.1.2, Finding Contacts
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In the Find In Folder dialog box, click , type a name, then click to display the search results of your saved search criteria.
By default, the name of your customized Find is added to the drop-down list.
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Click
to clear the search criteria and display all items in the folder.
7.1.5 Using a Saved Find
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To select a saved Find, click , then select your customized Find from the drop-down list.
7.1.6 Deleting a Saved Find
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Click in the Item List header
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Click to display the Find in Folder dialog box.
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Click to list your customized Finds.
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Click the Find you want to delete, then click .
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Click twice.