Creating New Documents in the GroupWise Windows Client

To create a new document in the GroupWise Windows client:

1. Click File > New > Document.

   
   

2. Select the program you want to use to create the document, select the library where you want to store the document, then click OK.

3. In the New Document dialog box, type a brief description of the document.

   
   

4. To set document properties, click Properties.

   
   

5. Set the document properties as needed, then click OK.

   The selected program starts so you can create a new document.

For more detailed information about creating documents in the GroupWise client, see "Creating Documents" in "Creating and Working with Documents" in the GroupWise 6.5 Windows Client User Guide. You can also look up "documents" in the GroupWise client help.

Importing Existing Documents into the GroupWise DMS System

Some users might have existing documents that they want to manage by adding them to a GroupWise library.

To import documents using the GroupWise Windows client:

1. Click File > Import Documents.

   
   

2. Click Add Individual Documents, browse to and select the documents to add, then click OK.

   or

   Click Add Entire Directory, browse to and select a directory containing documents to import, then click OK.

For additional instructions about creating documents in the GroupWise client, see "Importing Documents into a GroupWise Library" in "Creating and Working with Documents" in the GroupWise 6.5 Windows Client User Guide. You can also look up "import documents" in the GroupWise client help.

Managing Groups of Documents

As users add documents and your GroupWise DMS system grows, your librarians might need to assist users in managing large groups of documents. If you have not yet assigned librarians to your GroupWise libraries, see Adding and Training Librarians.

To manage large groups of documents in the GroupWise Windows client:

1. Click Tools > Mass Document Operations.

   
   

2. Select the operation to perform on the group of documents:

   • Change properties
   • Move
   • Delete
   • Change sharing
   • Copy

3. Select the method for identifying the group of documents to perform the operation on:

   • Use Find/Advanced Find to select documents
   • Use Find by Example to select documents
   • Use currently selected documents
   • Use documents listed in a file.

For additional instructions about creating documents in the GroupWise client, see "Managing Groups of Documents" in "Creating and Working with Documents" in the GroupWise 6.5 Windows Client User Guide. You can also look up "mass document operations" in the GroupWise client help.