Changing a Distribution List's Internet Addressing Settings

By default, a distribution list inherits its Internet address settings (preferred Internet address format, allowed address formats, and Internet domain name) from its post office, domain, or GroupWise system. If necessary, you can override these settings for a distribution list.

1. In ConsoleOne, right-click the Distribution List object, then click Properties.

2. Click GroupWise, then click Internet Addressing to display the Internet Addressing page.

   
   

3. To override one of the settings, select the Override box, then change the setting.

   Preferred Address Format: The preferred address format determines how the distribution list's address will be displayed in the GroupWise Address Book and in sent messages.

   At the distribution list level, only three preferred address formats are available. The address formats that include first name, last name, and first initial do not apply to distribution lists, so they are not available.

   You can completely override the address format by explicitly defining the user portion of the address (user@Internet domain name). The user portion can include any RFC-compliant characters (no spaces, commas, and so forth).

   Allowed Address Formats: The allowed address formats determine which address formats can be used to send messages to the distribution list.

   Only the UserID.Post Office@Internet domain name and UserID@Internet domain name formats are valid for distribution lists. The formats that include first name, last name, and first initial are not valid.

   For example, using DL1 as the distribution list ID, Research as the post office, and novell.com as the Internet domain, if you select the two valid formats, members of the distribution list would receive messages sent using either of the following addresses:

   dl1.research@novell.com

   dl1@novell.com

   Internet Domain Name: The Internet domain name, along with the preferred address format, is used when constructing the e-mail address that is displayed in the GroupWise Address Book and in the To field of sent messages.

   Only the Internet domain names that have been defined are displayed in the list. Internet domain names must be defined at the system level (Tools menu > GroupWise System Operations > Internet Addressing). For more information, see Internet-Style Addressing.

   If you override the Internet domain name, the For Incoming Mail, Recipients are Known Exclusively by This Internet Domain Name becomes available. Enable this option if you only want the distribution list to be able to receive messages addressed with this Internet domain name. If you don't enable this option, the distribution list will receive messages addressed using any of the Internet domain names assigned to your GroupWise system.

4. Click OK to save your changes.

Changing a Distribution List's Visibility in the Address Book

A distribution list's visibility level determines which users see the distribution list in the Address Books. You can control the availability of a distribution list by displaying it in the Address Book for all users in your GroupWise system, in the Address Book for those users in the distribution list's domain only, in the Address Book for those users on the distribution list's post office only, or not displaying it at all. Even if the distribution list is not displayed in the Address Book, users can use the distribution list if they know its name.

To change a distribution list's visibility:

1. In ConsoleOne, right-click the Distribution List object, then click Properties.

   
   

2. In the Visibility field, select the desired visibility level.

   System: The distribution list will be displayed in the Address Book for all users in your GroupWise system.

   Domain: The distribution list will be displayed in the Address Book for all users in the distribution list's domain.

   Post Office: The distribution list will be displayed in the Address Book for all users on the distribution list's post office.

   None: The distribution list will not be displayed in the Address Book. Users will need to know the distribution list's name to use it.

3. Click OK to save your changes.

Creating a Nickname for a Distribution List

Each distribution list has a specific GroupWise address consisting of the distribution list's name, post office, and domain (distribution_list_name.post_office.domain). You can assign one or more nicknames to a distribution list to give it an alternate address. Each part of the address (distribution_list_name, post_office, and domain) can be different than the distribution list's actual address.

For example, you might want to create a nickname for a distribution list you have just moved (see Creating a Nickname for a Distribution List) or renamed (see Renaming a Distribution List). The nickname, which would be the distribution list's old address, would ensure that any use of the old address would result in the new address being used instead.

Nicknames are not displayed in the Address Book, which means users will need to know the nickname to use it. In addition, nicknames are not valid Internet addresses. For example, Internet users cannot address a message to nickname@host.

To create a nickname for a distribution list:

1. In ConsoleOne, right-click the Distribution List object, then click Properties.

2. Click GroupWise > Nicknames to display the Nicknames page.

   
   

3. Click Add to display the Create Nickname dialog box.

   
   

4. Fill in the following fields:

   Domain.PO: Select the post office where you want to assign the nickname. This can be any post office in your GroupWise system; it does not have to be the distribution list's post office.

   Object ID: Enter the name to use as the distribution_list_name portion of the nickname.

   Visibility: Ignore this field. Nicknames are not displayed in the Address Book.

   Given Name: Ignore this field. It is not used for distribution list nicknames.

   Last Name: Ignore this field. It is not used for distribution list nicknames.

   Expiration Date: If you want the nickname to no longer work after a certain date, click Enable and then select the desired date.

5. Click OK to add the nickname to the list.

6. Click OK to save the changes to the Distribution List object.