1. In ConsoleOne, click Tools > GroupWise Utilities > Email Address Lookup to display the Email Address Lookup dialog box.

   

2. In the Email Address field, specify the e-mail address. You can specify the user ID only (for example, jsmith) or the entire address (for example, jsmith@novell.com).

3. Click Search.

   All objects whose e-mail address match the one you specified are displayed.

4. If desired, select an object, then click Info to see details about the object.

1. In ConsoleOne, right-click the User object (or GroupWise External Entity object), then click Properties.

2. Click GroupWise > Internet Addressing to display the Internet Addressing page.

   

3. To override one of the settings, select the Override box, then change the setting.

   Preferred Address Format: The preferred address format determines how the user’s address is displayed in the GroupWise Address Book and in sent messages.

   Preferred E-Mail ID: At the user and resource level, the preferred address format can be completely overridden by explicitly defining the user portion of the address format (user@Internet domain name). The user portion can include any RFC-compliant characters (no spaces, commas, and so forth). The user portion must be unique within its Internet domain. This means that a user can be used multiple times in your GroupWise system, if it is used only once in each Internet domain.

   If you have two users with the same name in the same Internet domain, you can further modify the user portion. For example, if you’ve selected First Name.Last Name@Internet domain name as your system’s preferred address format and you have two John Petersons in the same Internet domain, you would have two users with the same address (John.Peterson@novell.com). You could use this field to differentiate them by including their middle initials in their addresses (John.S.Peterson@novell.com and John.A.Peterson@novell.com).

   Allowed Address Formats: The allowed address formats determine which address formats can be used to send messages to the user. For example, using John Peterson as the user, Research as the post office, and novell.com as the Internet domain, if you select all five formats, John Peterson would receive messages sent using any of the following addresses:

   • jpeterson.research@novell.com
   • jpeterson@novell.com
   • john.peterson@novell.com
   • peterson.john@novell.com
   • jpeterson@novell.com

   Internet Domain Name: The Internet domain name, along with the preferred address format, is used when constructing the e-mail address that is displayed in the GroupWise Address Book and in the To field of sent messages.

   Only the Internet domain names that have been defined are displayed in the list. Internet domain names must be defined at the system level (Tools > GroupWise System Operations > Internet Addressing). For more information, see Section 45.0, Configuring Internet Addressing.

   If you override the Internet domain name, the For Incoming Mail, Recipients are Known Exclusively by This Internet Domain Name option becomes available. Enable this option if you only want the user to be able to receive messages addressed with this Internet domain name. If you don’t enable this option, the user receives messages addressed using any of the Internet domain names assigned to your GroupWise system.

4. Click OK to save your changes.

1. In ConsoleOne, right-click the User object (or GroupWise External Entity object), then click Properties.

2. Click GroupWise > Account to display the Account page.

   

3. In the Visibility field, select the desired visibility level.

   System (Default): All users in your GroupWise system can see the user’s information in the Address Book.

   Domain: Only users in the same domain as the user can see the user’s information in the Address Book.

   Post Office: Only users in the same post office as the user can see the user’s information in the Address Book.

   None: No users can see the user’s information in the Address Book. Users need to know the user’s GroupWise user ID to send items to him or her.

4. Click OK to save your changes.

To manually create a nickname for a user:

1. In ConsoleOne, right-click the User object or GroupWise External Entity object, then click Properties.

2. Click GroupWise > Nicknames to display the Nicknames page.

   

3. Click Add to display the Create Nickname dialog box.

   

4. Fill in the following fields:

   Domain.PO: Select the post office where you want to assign the nickname. This can be any post office in your GroupWise system; it does not have to be the user’s post office.

   Object ID: Specify the name to use as the user_ID portion of the nickname. The nickname must be unique.

   Visibility: This field does not apply to nicknames. Nicknames are not displayed in the Address Book. To use a nickname, a message sender must specify the nickname’s address.

   Given Name: Specify the user’s given (first) name.

   Last Name: Specify the user’s last name.

   Expiration Date: If you want the nickname to be removed by the Expire Records feature after a certain date, as described in Section 14.10.3, Managing Expired or Expiring GroupWise Accounts, select Enable, then select the desired date.

5. Click OK to add the nickname to the list.

6. Click OK to save the changes to the User object or GroupWise External Entity object.