8.12 Setting Personal Address Book Properties

Use the Address Book Properties dialog box to view the properties of each of your address books (including the system address book). There are three property tabs in the Address Book, not all of which are visible from every address book.

The General tab is visible from all address books. Use the General tab to view the name of the address book, the MAPI service provider (if known), a summary of what the address book contains, and so forth. You can also use it to add a description of the address book.

The Options tab is visible only from the Frequent Contacts address book. Use the Options tab to specify what gets saved in Frequent Contacts and how this address book should be cleaned up. See Section 8.10, Using Frequent Contacts.

The Sharing tab is visible for personal address books for which you are the owner, including your Frequent Contacts address book. Use the Sharing tab to choose whether or not to share an address book, who to share it with, and which Access rights each person should have.

You can also share your personal groups or distribution lists by placing them in an address book you share with others.

This section contains the following topics:

8.12.1 Viewing an Address Book’s Properties

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

  2. Click the address book you want to view the properties for.

    If the book is not visible, the book is not open.

  3. Click File > Properties.

    Properties dialog box for an address book, General tab open

  4. To view the number of individuals, resources, companies, and so forth, click Contains.

    If the address book is large, this may take some time. The status bar measures the progress of this operation.

  5. To add or modify a description for the address book, click in the Description field, then type or edit the description.

  6. Click OK to save your changes and close the Properties dialog box.

    or

    Click Apply to apply your changes and keep the Properties dialog box open.

8.12.2 Sharing an Address Book with Another User

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

  2. Right-click the address book you want to share, then click Sharing.

    If the address book is not visible, you must open it by clicking File > Open Book.

  3. Click Shared with.

  4. Type the name of the person with whom you want to share the address book, then click Add User.

    If you do not know the name of the person, click Address Book icon.

    You cannot share address books across external domains.

  5. Click each user’s name in the Share List, then assign him or her Access rights in the Access group box.

    Properties dialog box for an address book, Sharing tab open

  6. Click OK to save your changes and close the Properties dialog box.

    or

    Click Apply to apply your changes and keep the Properties dialog box open.

    When you click OK or Apply, the person with whom you want to share the address book receives a notification. The Status column displays as Pending until the user accepts or declines the shared address book request, then the column is updated to reflect the user’s selection.

    In the Address Book, shared address books are marked with the Shared address book icon icon.

    You and the users you share an address book with can arrange your address book columns differently.