18.3 Vibe 3.x Administration Enhancements

External User access (v3.4): External users can be added to the Vibe system at no additional cost with Vibe 3.4 and later. See the Novell Software License Agreement for restrictions associated with this feature. For more information about external users, see Managing External Users in the Novell Vibe 3.4 Administration Guide.

Licensing Changes for the Guest user (v3.4): Guest access is included without the need to purchase a separate license with Vibe 3.4 and later. For more information about the Guest user, see Allowing Guest Access to Your Vibe Site in the Novell Vibe 3.4 Administration Guide.

Site Branding Applies to Guest User Workspace (v3.4): Now when you brand the Vibe site, the site branding is displayed on the Guest User workspace by default. For more information about branding the Vibe site, see Creating a Site-Wide Brand in the Novell Vibe 3.4 Administration Guide.

Create dynamic groups (v3.3): You can create dynamic groups based on LDAP queries directly from Vibe. For more information, see Creating Groups of Users in the Novell Vibe 3.4 Administration Guide.

Configure Novell Vibe Desktop and Novell Vibe Add-In (v3.3): Vibe Desktop and the Vibe Add-in enable users to work with Vibe files directly from their workstation’s file system or directly from Microsoft Office. For information about the configuration options you can select for the Vibe site, see Configuring Vibe Desktop and the Microsoft Office Add-In in the Novell Vibe 3.4 Administration Guide.

Weekend and Holiday Schedule Used in Workflow Transitions (v3.3): Users can now transition entries through a workflow after a specified number of business days (excluding weekends and holidays). This functionality is based on the weekend and holiday schedule that you configure, as described in Configuring Weekends and Holidays in the Novell Vibe 3.4 Administration Guide.

Monitor the Vibe Site with JMX (v3.2): You can now monitor your Vibe site through JMX. For more information, see Using JMX to Monitor the Vibe Site in the Novell Vibe 3.4 Administration Guide.

Disable User Accounts (v3.1): You can disable user accounts rather than delete them. For more information, see Disabling Vibe User Accounts in the Novell Vibe 3.4 Administration Guide.

E-Mail Report (v3.1): You can generate reports for all e-mail messages sent from and into the Vibe site, as well as e-mail errors that have been encountered. For more information, see E-Mail Report in the Novell Vibe 3.4 Administration Guide.

Restricting User Access by IP Address (v3.1): You can restrict what information users can access when they are outside your corporate firewall. For more information, see Restricting Access Rights of Users Outside the Firewall in the Novell Vibe 3.4 Administration Guide.

Workspace and Folder Data Quotas (v3.1): You can limit the amount of information that can exist in specific workspaces and folders. For more information, see Managing Workspace and Folder Data Quotas in the Novell Vibe 3.4 Administration Guide.

Configuring Search Functionality (v3.1): You can configure the settings for how items are indexed and how searches are executed on the Vibe site. For more information, see Understanding and Configuring Search Functionality in the Novell Vibe 3.4 Administration Guide.

Site-Wide Brand: You can create a site-wide brand and manage how users can create individual brands on lower-level workspaces. For more information, see Creating a Site-Wide Brand in the Novell Vibe 3.4 Administration Guide.

Default Home Page: You can set a default home page for all users when they access the Novell Vibe site. You can create a separate default home page for visitors. For more information, see Setting a Default Home Page in the Novell Vibe 3.4 Administration Guide.

User and Group Management: When you move or rename users and groups that are being synchronized via LDAP, Vibe now recognizes the change and maintains the association between the user or group that was moved or renamed and the LDAP server. For more information, see LDAP Attribute to Identify a User or Group.

User Visibility: You can hide one set of users from another set of users. For example, you might want to do this if your Vibe site has users from more than one company and you want users to see only the users who belong to the same company. For more information, see Restricting Groups of Users from Seeing One Another in the Novell Vibe 3.4 Administration Guide.

Integrations with Novell Messenger: Vibe 3 provides tight integrations with Novell Messenger, which allows Vibe users to see who is currently online. Presence icons are located next to users’ names in folder entries.

Expanded User Profile: The User Profile section in Vibe 3 has been expanded to rival other professional knowledgebases such as LinkedIn. Now users can include more information to share with their colleagues, such as education, qualifications, and competencies. For more information, see Modifying Your Profile in the Novell Vibe 3.4 User Guide.

Profile Quick View Dialog Box: The Profile Quick View dialog box is displayed when users click a user’s Presence icon . It enables them to see information about that user, view the user’s micro-blog or workspace, follow the user, and more.

Ability to Send Vibe Mail Messages from a Custom Address: You can configure Vibe to send e-mail messages from a zone-specific or site-wide address. In previous versions of Vibe, when a user sends an e-mail message from Vibe, the message can be shown only as being from that specific user.