Getting Acquainted with the Main GroupWise Window
Your main work area in GroupWise is called the Main Window. From the Main Window of GroupWise, you can read your messages, schedule appointments, view your Calendar, manage contacts, change the mode of GroupWise you're running in, open folders, open documents, and much more.
You can open more than one Main Window in GroupWise by clicking Window, then clicking New Main Window.This is useful if you proxy for another user. You can look at your own Main Window and the Main Window belonging to the person you are proxying for. You might also want to open a certain folder in one window and look at your Calendar in another. You can open as many Main Windows as your computer's memory will allow.
The basic components of the Main Window are explained below.
Toolbar
The toolbar lets you quickly accomplish common GroupWise tasks, such as opening the Address Book, sending mail messages, and finding an item. The Display drop-down list on the toolbar lets you change the display of your Item List. For information about the toolbar, see Using the Toolbar and Customizing Your Toolbar.
Folder and Item List Header
The Folder and Item List header provides a drop-down list where you can select the mode of GroupWise you want to run (Online, Caching, Remote, or Remote (Offline) (v6.5 for NNLS 1.0)), select to open your archived or backup mailbox, and select a proxy mailbox. For information about these features, see Using Different GroupWise Modes (Online, Caching, and Remote), Archiving the Items in Your Mailbox, Backing Up Your Mailbox, and Giving Other People Access to Your Mailbox.
This header also provides the Show drop-down list, from which you can select to see only items of a specific category. For information about categories, see Using Categories to Organize Items.
The new Filter icon (
) is also on this header, giving you convenient access to predefined and custom filters. For information about filtering, see Filtering Items.
To change how information displays in headers, right-click the header and choose options. For more information, see Customizing Headers.
Folder List
The Folder List at the left of the Main Window lets you organize your GroupWise items. You can create new folders to store your items in. Next to any folder (except for shared folders), the number of unread items is shown in square brackets. Next to the Sent Items folder, the number in square brackets shows how many items are pending to be sent from Caching or Remote mode. For information about the different GroupWise folders, see Using the Folder List.
If you want, you can close your folder list to leave more room for other views, such as the Calendar, in the Main Window. Click View, then click Folders List to open or close the Folder List display.
Here is what you'll find in each of the default folders:
- User Folder
- Mailbox Folder
- Sent Items Folder
- Calendar Folder
- Contacts Folder
- Checklist Folder
- Cabinet
- Documents Folder
- Work in Progress Folder
- Junk Mail Folder
- Trash Folder
- Shared Folders
- IMAP4 Account Folder
- NNTP Newsgroup Account Folder
User Folder
Your user folder 
(indicated by your name) represents your GroupWise database. All folders in you Main Window are subfolders of your user folder.
Mailbox Folder
The Mailbox 
displays all the items you have received, with the exception of scheduled items (appointments, tasks, and reminder notes) you have accepted or declined. Accepted scheduled items are moved to the Calendar.
Sent Items Folder
The Sent Items folder 
displays all sent items from the Mailbox and Calendar. The Sent Items folder in versions prior to GroupWise 6.5 was a query folder, which had some differences from the current Sent Items folder.
The following is a comparison between the previous Sent Items query folder and the current Sent Items folder.
| Sent Items Folder (Current) | Sent Items Query Folder (Previous) |
|---|---|
A system folder that cannot be deleted. |
A Find Results folder that can be deleted and re-created. (For more information about Find Results folders, see Understanding Find Results Folders.) |
All sent items reside in this folder unless they are moved to a folder other than the Mailbox or Calendar. If a sent item is moved to another folder, it no longer displays in the Sent Items folder. |
No items actually reside in this folder. This folder is a Find Results folder, which means a Find is performed when you click the folder and the results of the Find (all sent items) are displayed in the folder. If you delete an item from this folder, the original item remains in its original folder and redisplays the next time you open this folder. |
You can resend, reschedule, and retract sent items from this folder. |
You can resend, reschedule, and retract sent items from this folder. |
Calendar Folder
The Calendar folder 
shows several calendar view options. If you hide your Folders list by clicking View, then clicking Folders List, the Main Window shows a better view of your Calendar.
Contacts Folder
The Contacts folder 
, by default, represents the Frequent Contacts address book in the Address Book. (You can change the folder properties so that it represents a different address book in the Address Book. For information, see Changing the Address Book the Contacts Folder Displays.) Any modification you make in the Contacts Folder will also be made in the Frequent Contacts address book.
From this folder, you can view, create and modify contacts, resources, organizations and groups.
Your proxies will never see your Contacts folder.
Checklist Folder
Use the Checklist folder 
to create a task list. You can move any items (mail messages, phone messages, reminder notes, tasks, or appointments) to this folder and arrange them in the order you want. Each item is marked with a check box so that you can check items off as you complete them.
If you want another folder to work the way the Checklist folder does, click the folder, click the Display drop-down list on the toolbar, then select Checklist. The folder will then have a Checklist area at the top of the folder where you can drag items.
The following is a comparison between the Checklist folder and the Task List query folder (found in previous versions of GroupWise).
| Checklist Folder | Task List Folder |
|---|---|
A system folder that cannot be deleted. |
A Find Results folder that can be deleted and re-created. (For more information about Find Results folders, see Understanding Find Results Folders.) |
This folder contains the following items:
|
No items actually reside in this folder. This folder is a Find Results folder, which means a Find is performed when you click the folder and the results of the Find (all scheduled tasks) are displayed in the folder. If you delete an item from this folder, the original item remains in its original folder and redisplays the next time you open this folder. |
Any item type can reside in this folder. |
Only tasks show in this folder. Tasks are scheduled items that are associated with a due date. |
To mark an item completed, click the check box next to the item in the Item List. |
To mark an item completed, open the item, then click Completed. |
To set a due date, open the item, click the Checklist tab, then specify a date. |
Due dates are set by the person who sent you the task. If you post a task for yourself, you can set a due date. |
To set the priority of an item, drag the task to a new position in the checklist. |
To set the priority of an item, open the item, then type a priority in the Priority field. |
Checklist items do not display in the Task List of the Calendar. |
Tasks display in the Task List of the Calendar and can be marked Completed from the Calendar. |
If a checklist item is due today, the check box in the Checklist is green. If a checklist item is past due, the check box is red. |
Tasks that are past due show as red in the Calendar. |
Cabinet
The Cabinet 
contains all your personal folders. You can rearrange and nest folders by clicking Edit, then clicking Folders. You can change how the folders are sorted by right-clicking the Cabinet folder, clicking Properties, then selecting what you want to sort by.
Documents Folder
Your document references are organized in the Documents folder 
so you can locate them easily.
Any document references you create or open will be added to the Documents folder; if you specify, any document references you view or import will also be added. You can also specify that none of these actions adds a document reference to the Documents folder.
The Documents folder can contain only documents. If any other type of item is moved to this folder by a GroupWise client older than version 5.5 (for example, from an older version of GroupWise Remote), the item will be deleted.
The Documents folder contains, by default, your 20 most recent document references. You can change this number from 0 to 5000 document references. After the maximum number is reached, the oldest document reference will be deleted. You can also manually delete document references from the Documents folder.
The Documents folder has two Find Results folders. Authored contains document references for all the documents which you are the author of. Default Library contains document references for all the documents you have access to in the default library. You can change or delete the Author and Default Library folders. You can create other document Find Results folders according to your needs. For example, you can create a Find Results folder for a specific library, subject, author, or document type.
Work in Progress Folder
The Work In Progress folder 
is a folder where you can save messages you have started but want to finish later.
Junk Mail Folder
All e-mail items from addresses and Internet domains that are junked through Junk Mail Handling are placed in the Junk Mail folder 
. This folder is not created in the folder list unless a Junk Mail option is enabled.
While Junk Mail options are enabled, this folder cannot be deleted. However, the folder can be renamed or moved to a different location in the folder list. If all Junk Mail options are disabled, the folder can be deleted. The folder can also be deleted if the Junk Mail Handling feature is disabled by the system administrator.
To delete items from the Junk Mail Folder, right-click the folder, click Empty Junk Mail Folder, then click Yes.
For more information about Junk Mail Handling, see Handling Unwanted Mail.
Trash Folder
All deleted mail and phone messages, appointments, tasks, documents, and reminder notes are stored in the Trash folder 
. Items in the Trash can be viewed, opened, or returned to your Mailbox before the Trash is emptied. (Emptying the Trash removes items in the Trash from the system.)
You can empty your entire Trash, or empty only selected items. Items in the Trash are automatically emptied according to the days entered in the Cleanup tab in Environment Options, or you can empty the Trash manually. The system administrator may specify that your Trash is emptied automatically on a regular basis.
Shared Folders
A shared folder 
is like any other folder in your Cabinet, except other people have access to it. You can create shared folders or share existing personal folders in your Cabinet. You choose whom to share the folder with, and what rights to grant each user. Then, users can post messages to the shared folder, drag existing items into the folder, and create discussion threads. You can't share system folders, which include the Cabinet, Trash, and Work In Progress folders.
If you place a document in a shared folder, people with rights to the shared folder don't automatically have rights to edit the document. Before they can edit the document, you must give them Edit rights on the Document Sharing tab.
icon displays in your Folder List.
icon displays in your Folder List.
Item List
The Item List on the right side of the Main Window displays your mail and phone messages, appointments, reminder notes, tasks, and document references. You can sort the Item List by clicking a column heading. To reverse the sort order, click the column heading a second time. For information about the icons used with different items, see Icons Appearing Next to Items in Your Mailbox and Calendar.
QuickViewer
The QuickViewer opens below the Folder and Item List. You can quickly scan items and their attachments in the QuickViewer rather than open each item in another window. For information about the QuickViewer, see Reading Items in the QuickViewer.