GroupWise administration includes the following enhancements and new features. Changes included in GroupWise 6.5 are indicated by (v6.5). Changes included in GroupWise 6.5 Support Pack 1 are indicated by (v6.5 SP1).
The User Move Status utility in ConsoleOne® (Tools menu > GroupWise Utilities > User Move Status) helps you track progress as you move users from one post office to another. Using the User Move Status utility, you can:
For more information, see "Monitoring User Move Status" in "Users" in the GroupWise 6.5 Administration Guide.
If you have a reliable backup procedure in place, you can restore recently deleted user and resource accounts in ConsoleOne (Tools menu > GroupWise Utilities > Recover Deleted Account). After the account has been re-created, you then restore the corresponding mailbox and its contents (Tools menu > GroupWise Utilities > Backup/Restore Mailbox) to complete the process. Membership in distribution lists and ownership of resources must be manually re-established.
For complete instructions, see "Recovering Deleted GroupWise Accounts" in "Databases" in the GroupWise 6.5 Administration Guide.
The following changes have been made for Internet addressing:
At the system level, you can select which address formats are allowed when receiving messages (for example, FirstName.LastName@InternetDomainName, UserID@InternetDomainName, and so forth). You can override these allowed address formats at the domain, post office, or user level. For example, you could allow all address formats at the system level; however, for a user named John Smith, you could override the settings to enable the user to receive messages as jsmith and john.smith, but not allow smith.john or jsmith.po.domain.
You set system-level address formats in the Internet Addressing dialog box (ConsoleOne > Tools menu > GroupWise System Operations > Internet Addressing.
For more information, see "Planning Internet Addressing" in "System" in the GroupWise 6.5 Administration Guide.
For the Internet Address override at the user level, you can enter the user address in any form as long as all characters are RFC compliant (no spaces, commas, etc.). This eliminates the need to create gateway aliases for Internet addresses.
This option is set on the User object's GroupWise Internet Addressing page in ConsoleOne.
For more information, see "Changing a User's Internet Addressing Settings" in "Users" in the GroupWise 6.5 Administration Guide.
If you change your Internet addressing options (for example, you change your preferred address format), you are prompted to update the eDirectory E-Mail Address attribute for all affected users. This prevents out-of-date e-mail address information in eDirectory.
For a large system, the update process might take several minutes. A progress dialog box is displayed.
The GroupWise View in ConsoleOne, which is displayed in the right pane when you select GroupWise System in the left (tree) pane, has been enhanced as follows:
Column Display and Order: For each view (Users, Distribution Lists, Gateways, Post Offices, and so forth), you can determine which columns are displayed and the order in which they are displayed. To edit the columns for a view, select GroupWise System in the left (tree) pane, select the view (for example, Users), click the View menu, then click Edit Columns to display the Select GroupWise View Columns dialog box. Use the dialog box to select the columns to display and their display order.
Column Widths: You can change column widths in a view by dragging the right or left edge of the column label.
Persistent Changes: Changes (width, order, last view) are preserved from one session to the next. For example, if you last used the Distribution Lists view, the next time you start ConsoleOne and open the GroupWise View, the Distribution Lists view is displayed. If the last-used view is not applicable (for example, you had the Gateways view open and when the new ConsoleOne session starts you select a Post Office object), the GroupWise View defaults to the Users view.
Searching: When listing users in the GroupWise view, you can search for a complete user name (both first name and last name) by using a comma as a delimiter between the names. A space after the comma is optional.
For example, if the user list displays first names in the first column and last names in the second column, you can type John,Smith to go directly to that user name, rather than searching on "John" and then scrolling down through several other Johns until you reach "Smith." If the columns were reversed, you could use Smith,John.
For more information, see "GroupWise View" in "System" in the GroupWise 6.5 Administration Guide.
The following enhancements have been made to the GroupWise System Preferences.
For convenience when creating numerous GroupWise user accounts, you can establish a default password to be assigned to all new GroupWise accounts (ConsoleOne > Tools menu > GroupWise System Operations > System Preferences > Default Password for New Users).
For more information, see "System Preferences" in "System" in the GroupWise 6.5 Administration Guide.
You can restrict GroupWise administrators from performing system operations (Tools menu > GroupWise System Operations) unless they are connected to the primary domain. All operations, except Select Domain and Pending Requests, will be unavailable when connected to a secondary domain.
You configure this option through System Preferences (ConsoleOne > Tools menu > GroupWise System Operations > System Preferences > Admin Lockout Settings).
For more information, see "System Preferences" in "System" in the GroupWise 6.5 Administration Guide.
The following updates have been made to Client Options:
For additional information about Client Options, see "Setting Defaults for the GroupWise Client Options" in "Users" in the GroupWise 6.5 Administration Guide.
In Client Options Environment Options, the General tab includes settings for the new Junk Mail Handling feature.You can specify whether or not the Junk Mail Handling feature is available for a user. This setting affects both the client and the POA. Junk Mail Handling allows users to block or junk unwanted Internet e-mail.
The Force Caching Mode setting (User object > Tools > Client Options > Environment Options > Client Access tab) now includes a field to specify a number of days before Caching mode is enforced. This allows the user to continue using Online mode until the grace period has passed.
In Client Options Environment Options, there is a new Views tab. The settings Read Next After Accept, Decline, or Delete and Open New View After Send have been moved from the General tab to the Views tab.
The Disable HTML View setting has also been moved from the General tab to the Views tab.
A Restore Default Settings button is available on every Client Options tab.
Trusted applications are third-party programs that can log into the POA in order to access GroupWise mailboxes and perform various tasks. The Trusted Applications feature (Tools > GroupWise System Operations > Trusted Applications) allows you to edit and delete trusted applications that are available in your GroupWise system.
For instructions on creating and installing trusted applications to your GroupWise system, search for GroupWise Trusted Application API at the Novell Developer Kit (NDK) Web site.
For information about editing trusted applications, see "Trusted Applications" in "System Operations" in "System" in the GroupWise 6.5 Administration Guide.
You can suppress the display of the contents in the Description field of the User object from appearing in the GroupWise Address Book. (Domain object > Properties > Address Book > Do Not Display User Comments). This keeps comments provided by an administrator in ConsoleOne private from GroupWise users.
For more information, see "Determining Fields, Field Order, and Sort Order for the Address Book" in "Address Book" in "System" in the GroupWise 6.5 Administration Guide.
The following changes have been made for GroupWise / Novell eDirectoryTM associations:
Previous versions of the Graft GroupWise Objects utility (Tools menu > GroupWise Utilities > GW/eDirectory Association > Graft GroupWise Objects) allowed you to create eDirectory objects for a post office's users, resources, libraries, and distribution lists. However, you had to graft all four object types at once.
You can now select which object types you want to graft. For example, you could graft a post office's users and resources, but not its libraries and distribution lists.
For more information, see "Graft GroupWise Objects" in "System" in the GroupWise 6.5 Administration Guide.
In a proper association between directories, a GroupWise object in eDirectory points to the corresponding information in the GroupWise directory; that is, the domain database (wpdomain.db). In turn, the information in the GroupWise directory points back to its corresponding object in eDirectory.
Occasionally, perhaps because of improper grafting, an invalid association occurs, where the information in the GroupWise directory no longer points to the same eDirectory object that points to it. Such directory problems can now be easily resolved.
For information, see "Invalid Associations" in "System" in the GroupWise 6.5 Administration Guide.
You can now convert User objects to GroupWise External Entity objects. This removes the user's User object from eDirectory while retaining the user's GroupWise account information in a GroupWise External Entity object.
See "Convert User to External Entity" in "System" in the GroupWise 6.5 Administration Guide.
After you select multiple GroupWise accounts for deletion and indicate whether to delete the eDirectory account, the GroupWise account, or both, the OK to All button applies your deletion options to all selected GroupWise accounts, rather than prompting you on each account to delete.
See "Removing GroupWise Accounts" in "Users" in the GroupWise 6.5 Administration Guide.
You can run an audit report in ConsoleOne to determine licensing and activity status for mailboxes in a post office (Post Office object > Tools menu > GroupWise Utilities > Mailbox/Library Maintenance > Audit Report action). Any time after the report runs, you can display the audit information for the post office (Post Office object > Tools > GroupWise Diagnostics > Information).
By selecting a Domain object instead of a Post Office object, you can display cumulative information for all audited post offices in the domain.
For more information, see "Auditing Mailbox License Usage in the Post Office" in "Post Offices" in the GroupWise 6.5 Administration Guide.
In the Link Configuration Tool in ConsoleOne, you can drag and drop domains from one link type to another like you could in NetWare® Administrator. This is a quick alternative to the previous ConsoleOne method, where you would right-click a domain, click Edit, then select a different link type.
GroupWise now supports trusted applications that perform message retention services. When you enable message retention services for a user, the user is unable to purge or archive mailbox items until after the trusted application has copied the items from the user's mailbox to another storage location.
For more information, see "Retaining User Messages" in "Databases" in the GroupWise 6.5 Administration Guide.
The DirXML® Driver for GroupWise provides data integration between GroupWise users and groups in eDirectory. For example, you can have an e-mail account automatically created as soon as an employee is hired. The same driver can also disable an e-mail account when a user is no longer active.
If you are using the DirXML Driver for GroupWise, some GroupWise operations that you perform in ConsoleOne require you to take preliminary actions with the driver. For example, if you recover a deleted account, you need to stop the driver before recovering the account and restart it after the operation is complete.
The Admin Preferences (ConsoleOne > Tools menu > GroupWise System Operations > System Preferences) now includes a Display DirXML Warnings option that, when enabled, lets you receive a warning message whenever you perform a GroupWise operation in ConsoleOne that is affected by the DirXML driver. The warning message includes instructions about the actions you need to take with the driver before continuing with the GroupWise operation.
By default, the Display DirXML Warnings option is enabled. If you are not using the driver, you can disable the option to avoid receiving unnecessary messages.
For more information about enabling or disabling the option, see "System Preferences" in "System Operations" in "System" in the GroupWise 6.5 Administration Guide.